Room 101, Administration Building
I. CALL TO ORDER
Dr. Anderson, vice president for academic affairs, called a regular meeting of the Academic Affairs Council to order at 9:00 a.m.
II. ROLL CALL
Members Present: Duane
C. Anderson, Pamla Armstrong, Dennis Boe, Bob Feighner, Kurt Jackson, Carlotta
Lockmiller, Linda Mitchusson, Bill Osborne, Jack Paschall, Charles Perry,
Shirley Talley, Nancy Thomason, Alvin Turner, C. J. Vires, Bruce
Recorder: Marilyn Cole
III. APPROVAL OF MINUTES
The minutes of January 3, 2001, for the Academic Affairs Council were approved as presented.
IV. VPAA AGENDA
March 1 - Rank Promotion Due
March 6 - Higher Ed Day
March 9 - Administrator Evals Due March 23
March 12-13 - Offices Open
March 19 - Dept. Chair/Dean Evaluation of Faculty Due
March 20 - Call for Faculty Profile due 4-20
March 26 - AAC rescheduled
March 27 - Boswell Lecture
March 27, 28, 29 - Summer 2001 Pre-Enrollment
Spring Enrollment Report
Graduate and Undergraduate enrollments up. Beginning freshmen up for the 3rd semester in a row. Concurrent students up. Transfer students up 26%, reversing a 5-year trend.Regional University's Research Day
The third annual Research Day will be held November 2, 2001.ECU Night at McAlester
Todd Essary has scheduled the McAlester recruiting event April 2 from 4:00 - 7:00 p.m. Deans should attend with what faculty members are available.Catalog
The Academic Committee will meet one more time - March 1. That will be the last opportunity for changes to the upcoming catalog.Dean and Department Chair Evaluations
Due March 19Administrator Evaluations
Due March 23Risk Management
The Fire Marshall has submitted written notice that burning candles in offices is not permitted.Reynolds' Foundation Grant
East Central University did not make the third cut. The proposal was probably as good as anything we can do. The Fine Arts Center is still #1 on the Regents list.New Final Exam Schedule
A new final exam schedule is being implemented in the fall 2001 semester. Dr. Rutledge submitted a proposed schedule that appears to meet all needs. Faculty should change their syllabi to reflect the new day and time.Transfer Credit Equivalencies
The 2001-2002 Equivalencies are being updated.V. AVPAA Agenda
Student Evaluations for SpringVI. Unit Reports
Student evals will be given on part-time faculty. Off-campus and full-time faculty will be at the department's discretion.
Honors Fall enrollment will be April 12 rather than April 13. PLC Enrollment will be April 23 - 26.
Multicultural Annual Report
The Multicultural Report is due March 21.
The responsibility for recycling is shifting to the Vice President for Fiscal Affairs sometime within the next 2-3 weeks.
East Central University Student Ambassadors is a group in the making. It is an idea that has been promoted and now is accepted and will very soon be put into place. Five to seven students (juniors and seniors) will be selected to be campus hosts and campus promoters. There will be an application process and an interview process. There will be an ECU Board of Directors who will work with the AVPAA. The problem is how to solicit student participation. Any recommendations will be appreciated.
Faculty Senate-Dr. Dennis BoeLinscheid Library-Dr. Charles Perry
1. Higher Ed Day is March 6. The program starts at 9:30 a.m. Those attending need to be there by 8:30. Transportation will be available leaving at 7:30 a.m. and returning about 1:00 or 1:30.
2. Last AAC meeting Dr. Perry discussed a new policy on interlibrary loan. The Faculty Senate has drafted the following resolution:
"Whereas, the Faculty Senate strongly supports the East Central University's Linscheid Library staff and their efforts to support scholarly activities by, among other endeavors, providing prompt access to materials not held locally via Interlibrary loan, and
"Whereas, it has become apparent that some members of the East Central University academic community have failed to protect or promptly return borrowed Interlibrary Loan materials, and
"Whereas, the lack of personal and professional responsibility ultimately results in fewer resources available to Linscheid Library and thereby degrades potential for academic research at East Central University,
"Be it therefore resolved, that the Faculty Senate of East Central University recommends that the East Central University Administration hold individuals personally and financially responsible for the loss or damage to Interlibrary Loan materials under their care and protection."
3. At the Regents' Meeting there was discussion of a trend toward "outsourcing". The Faculty Senate wonders how much is being done in Oklahoma, what would be reasons to outsource, and what would be outsourced?
1. Internet filtering. There is a bill in the Oklahoma Legislature concerning filtering in K-12 public schools. It will probably ultimately be at higher levels.School of Graduate Studies-Dr. Jack Paschall
2. Licensing of databases. More and more the shift is from ownership to access to leasing and licensing.
3. Word of the month - Nursing.
Need to get approval of the new option of Sports Administration in Secondary Education Masters.Grants and Research Information Center-Mr. C. J. Vires
It's been a rather slow month. For the year, $7.8 million funded and $14 million on grants in operation.NCA Self-Study Coordinator-Dr. Carlotta Lockmiller
New grants funded - 5 Eisenhower approved; 3 summer academies; Sherilee Walker received a grant to help with the Jazz trip to New York; OERB $150,000 in addition to several that have been submitted.
The self study document should be in shape to be posted on the ECU intranet the first part of March. We need as many people as possible to read the document and give the Steering Committee "feedback" before the final draft is prepared.Registrar-Ms. Pamla Armstrong
Things are moving along as usual.School of Business-Dr. Linda Mitchusson
Dr. Hongkai Zhang is presenting a paper at the Annual Conference of the American Society of Business and Behavioral Science.
Dr. Charlie Jones is presenting a paper at the Southwest Federation of Administrative Disciplines in March.
Tomorrow Dr. Yvette Harjo, Dr. Charlie Jones, Mr. Tom Lanis, and Dr. Linda Mitchusson will be going to a meeting in New Orleans. Dr. Jones and Dr. Harjo will be presenting papers.
School of Education and Psychology-Dr. Bill Osborne
Athletic Training did achieve full candidate status.School of Mathematics and Sciences-Dr. Bruce Weems
The School of Mathematics and Sciences has been experiencing difficulties with the Duplicating Office. Dr. Anderson asked for a list of specific incidents.School of Humanities and Social Sciences-Dr. Alvin Turner
Interviewing a candidate for Political Science.Assessment and Institutional Research Center-Dr. Kurt Jackson
Lecture Wednesday night to culminate the Black History exhibit. 7:00 p.m. in the Estep Center.
Had a few things going on - Alumni Survey, ACT Student Opinion Survey. Gen Ed sections and departments going through program review. Enrollment Demographics Report almost completed. Prepared the annual report to the Consortium.Computer Services-Mr. Bob Feighner
February 1 the Business Office began printing checks in-house. Friday went to workshop with Pamla Armstrong and three of the Registry Office employees.Continuing Education and Community Services Center-Ms. Nancy Thomason
Non-credit will fall under the same rules as credit for confidentiality. Hired Dr. John Cochran to replace Holly Sewell. More than 20 area administrators on campus for a workshop.VII. OLD BUSINESS
All are in. Before the week is out, Dr. Anderson will look through them for big problems. The first budget hearings will be the last week in March or the first week of April. They should all be through by the end of April.2. Missing Student Computer Lab Policy on Opening and Closing Times
All have come in.3. General Education Advisory Committee
Approved the math understanding policy.4. Computer Count
Copies in the packets. Count is up a little - approximately 125 across campus.5. Academic Affairs Procedures Handbook
Dr. Talley has volunteered to coordinate the editing of the document. Now is the time to take the outdated policies.6. Policy on Overdue Inter-Library Loans
Dealt with earlier.7. Night Gen Education schedules
Not all have been submitted.8. Status update on AAC Goals and Objectives for 2000-2001.
Postponed until later.VIII. NEW BUSINESS
April 6 - Zone Day. No classes, but it is a work day. Considering having a general faculty meeting to discuss the problems with the UNIV 3001 curriculum.IX. ADJOURN
There being no further
business, the meeting was adjourned at 4:15pm. Deans met
immediately after the regular AAC meeting. The next meeting of the
full Council is scheduled for March 26.
Vice President for Academic Affairs