I. CALL TO ORDER

 Dr. Anderson, vice president for academic affairs, called a regular meeting of the Academic Affairs Council to order at 9:00 a.m.

II. ROLL CALL

 Members Present: Duane C. Anderson, Pamla Armstrong, Dennis Boe, Bob Feighner, Kurt Jackson, Carlotta Lockmiller, Linda Mitchusson, Bill Osborne, Jack Paschall, Charles Perry, Shirley Talley, Nancy Thomason, Alvin Turner, C. J. Vires, Bruce Weems.
 Recorder: Marilyn Cole

III. APPROVAL OF MINUTES

 The minutes of January 3, 2001, for the Academic Affairs Council were approved as presented.

IV. VPAA AGENDA

   Calendar Dates
            March 1 - Rank Promotion Due
            March 6 - Higher Ed Day
            March 9 - Administrator Evals Due March 23
            March 12-13 - Offices Open
            March 19 - Dept. Chair/Dean Evaluation of Faculty Due
            March 20 - Call for Faculty Profile due 4-20
            March 26 - AAC rescheduled
            March 27 - Boswell Lecture
            March 27, 28, 29 - Summer 2001 Pre-Enrollment

     Spring Enrollment Report

Graduate and Undergraduate enrollments up.  Beginning freshmen up for the 3rd semester in a row.  Concurrent students up.  Transfer students up 26%, reversing a 5-year trend.

The third annual Research Day will be held November 2, 2001.

Todd Essary has scheduled the McAlester recruiting event April 2 from 4:00 - 7:00 p.m.  Deans should attend with what faculty members are available.

The Academic Committee will meet one more time - March 1.  That will be the last opportunity for changes to the upcoming catalog.

Due March 19

Due March 23

The Fire Marshall has submitted written notice that burning candles in offices is not permitted.

East Central University did not make the third cut.  The proposal was probably as good as anything we can do.  The Fine Arts Center is still #1 on the Regents list.

A new final exam schedule is being implemented in the fall 2001 semester.  Dr. Rutledge submitted a proposed schedule that appears to meet all needs.  Faculty should change their syllabi to reflect the new day and time.

The 2001-2002 Equivalencies are being updated.

Student Evaluations for Spring
Student evals will be given on part-time faculty.  Off-campus and full-time faculty will be at the department's discretion.

Enrollment Dates
Honors Fall enrollment will be April 12 rather than April 13.  PLC Enrollment will be April 23 - 26.

Multicultural Annual Report
The Multicultural Report is due March 21.

Recycling Changes
The responsibility for recycling is shifting to the Vice President for Fiscal Affairs sometime within the next 2-3 weeks.

Student Ambassadors
East Central University Student Ambassadors is a group in the making.  It is an idea that has been promoted and now is accepted and will very soon be put into place.  Five to seven students (juniors and seniors) will be selected to be campus hosts and campus promoters.  There will be an application process and an interview process.  There will be an ECU Board of Directors who will work with the AVPAA.  The problem is how to solicit student participation.  Any recommendations will be appreciated.

Faculty Senate-Dr. Dennis Boe

1.    Higher Ed Day is March 6.  The program starts at 9:30 a.m.  Those attending need to be there by 8:30.  Transportation will be available leaving at 7:30 a.m. and returning about 1:00 or 1:30.

2.    Last AAC meeting Dr. Perry discussed a new policy on interlibrary loan.  The Faculty Senate has drafted the following resolution:

"Whereas, the Faculty Senate strongly supports the East Central University's Linscheid Library staff and their efforts to support scholarly activities by, among other endeavors, providing prompt access to materials not held locally via Interlibrary loan, and

"Whereas, it has become apparent that some members of the East Central University academic community have failed to protect or promptly return borrowed Interlibrary Loan materials, and

"Whereas, the lack of personal and professional responsibility ultimately results in fewer resources available to Linscheid Library and thereby degrades potential for academic research at East Central University,

"Be it therefore resolved, that the Faculty Senate of East Central University recommends that the East Central University Administration hold individuals personally and financially responsible for the loss or damage to Interlibrary Loan materials under their care and protection."

3.    At the Regents' Meeting there was discussion of a trend toward "outsourcing".  The Faculty Senate wonders how much is being done in Oklahoma, what would be reasons to outsource, and what would be outsourced?

1.    Internet filtering.  There is a bill in the Oklahoma Legislature concerning filtering in K-12 public schools.  It will probably ultimately be at higher levels.

2.    Licensing of databases.  More and more the shift is from ownership to access to leasing and licensing.

3.    Word of the month - Nursing.

Need to get approval of the new option of Sports Administration in Secondary Education Masters.

It's been a rather slow month.  For the year, $7.8 million funded and $14 million on grants in operation.

New grants funded - 5 Eisenhower approved; 3 summer academies; Sherilee Walker received a grant to help with the Jazz trip to New York; OERB $150,000 in addition to several that have been submitted.

The self study document should be in shape to be posted on the ECU intranet the first part of March.  We need as many people as possible to read the document and give the Steering Committee "feedback" before the final draft is prepared.

Things are moving along as usual.

Dr. Hongkai Zhang is presenting a paper at the Annual Conference of the American Society of Business and Behavioral Science.

Dr. Charlie Jones is presenting a paper at the Southwest Federation of Administrative Disciplines in March.

Tomorrow Dr. Yvette Harjo, Dr. Charlie Jones, Mr. Tom Lanis, and Dr. Linda Mitchusson will be going to a meeting in New Orleans.  Dr. Jones and Dr. Harjo will be presenting papers.

            School of Education and Psychology-Dr. Bill Osborne

Athletic Training did achieve full candidate status.

The School of Mathematics and Sciences has been experiencing difficulties with the Duplicating Office.  Dr. Anderson asked for a list of specific incidents.

Interviewing a candidate for Political Science.

Lecture Wednesday night to culminate the Black History exhibit.  7:00 p.m. in the Estep Center.

Had a few things going on - Alumni Survey, ACT Student Opinion Survey.  Gen Ed sections and departments going through program review.  Enrollment Demographics Report almost completed.  Prepared the annual report to the Consortium.

February 1 the Business Office began printing checks in-house.  Friday went to workshop with Pamla Armstrong and three of the Registry Office employees.

Non-credit will fall under the same rules as credit for confidentiality.  Hired Dr. John Cochran to replace Holly Sewell.  More than 20 area administrators on campus for a workshop.

    1.    Budgets

All are in.  Before the week is out, Dr. Anderson will look through them for big problems.  The first budget hearings will be the last week in March or the first week of April.  They should all be through by the end of April.

All have come in.

Approved the math understanding policy.

Copies in the packets.  Count is up a little - approximately 125 across campus.

Dr. Talley has volunteered to coordinate the editing of the document.  Now is the time to take the outdated policies.

Dealt with earlier.

Not all have been submitted.

Postponed until later.

April 6 - Zone Day.  No classes, but it is a work day.  Considering having a general faculty meeting to discuss the problems with the UNIV 3001 curriculum.

 There being no further business, the meeting was adjourned at 4:15pm.    Deans met immediately after the regular AAC meeting.   The next meeting of the full Council is scheduled for March 26.
 
 

Duane C. Anderson
Vice President for Academic Affairs