I. CALL TO ORDER

 Dr. Anderson, vice president for academic affairs, called a regular meeting of the Academic Affairs Council to order at 9:00 a.m.

II. ROLL CALL

 Members Present: Duane C. Anderson, Bob Feighner, Kurt Jackson, Carlotta Lockmiller, Linda Mitchusson, Bill Osborne, Jack Paschall, Charles Perry, Shirley Talley, Nancy Thomason, Alvin Turner, C. J. Vires, Bruce Weems.

Members absent:  Dennis Boe

Also Present:  Holly Sewell

 Recorder: Marilyn Cole

III. APPROVAL OF MINUTES

 The minutes of March 26, 2001, for the Academic Affairs Council were approved as presented.

IV. VPAA AGENDA

   Calendar Dates

May 5-12 - Finals
May 11 - Sick Leave Update
May 12 - Commencement (10:00, 2:00)
May 16 - Intersession begins
May 17 - Grades due
May 19 - Girls State Due
May 31 - Intersession ends
June 1 - Regular Summer enrollment
June 4 - Classes begin

1.    Kyle Dahlem talked about the incentive program for graduating students to be teachers in math and science.  (For each year in the public schools, a portion of their loans could be forgiven.)

2.    Bryce Fair reviewed the new funding prospects. 

3.    There has been approval of a change in the concurrent enrollment policy effective in the fall.  Should go to the Regents meeting and if approved institutions may offer courses for concurrent enrollment in any discipline rather than just arts and sciences.

4.    Viet Nam National University already has an articulation agreement with the University of Houston and the University of Oklahoma.  ECU will probably sign off on the agreement.  It is a 2-year university, interested in 2+2 agreements in the business area, computer science, engineering and environmental health science.

5.    Student assessment - several annual reports have been produced.

6.    Still having disagreements over ACE.

7.    The Oklahoma Department of Career and Technology Education maintains a line to the web site for Higher Education.

8.    Internet II - The State Regents application has been approved.  Soon we will have access to Internet II.

9.    Course Equivalency Chart - A decision was made in COI to adopt a common sense approach as to when to call a discipline back into session.  If a discipline group has not met in three years, the group must meet in the fourth year to update their part of the transfer matrix.  Dr. Anderson asked Dr. Talley to see which of the faculty representatives are still here, and to work with the deans to see if we can update.

The deans need to furnish a list of summer faculty advisors - all faculty who are teaching summer school will need to be available for advising for Freshman Orientation and Enrollment for fall, 2001.  The names, dates and times are due to the VPAA by June 8.

Dr. Anderson will get copies to all (for information purposes only).

Dr. Anderson asked if anyone had responded to Dr. Walker's memo.  Only Dr. Paschall indicated he had.

For information only (deans and C. J. Vires):  On March 26 Raymond Johnson send a memo to federal and state grant programs regarding students receiving stipends from grants.

Several classes look like they probably won't make.  Need a decision on those classes.

Deans should ask Todd Essary to check his room scheduling for Girls State against the intersession schedule.  Girls State will be May 25-June 1 in 2002.

Numbers summer and fall pre-enrollment are down.  The number of Oklahoma students taking the ACT test is also way down; the number having their scores reported to us is also down.  Scholarships are down 30% from a year ago.  There were 128 PLC enrollments compared to 170 last year.

VA is going to be reimbursed for certain certification tests.  Responses from all that qualified.

Same rules as before.  There are a lot of people who are coming up with excuses for not attending.  The President considers this to be a contractual agreement.

A.    November 2 - State Regents sponsoring a state-wide conference featuring Clifford Adelman, and others.

B.    November 9 - Regional Universities' Research Day at UCO.

C.    Dr. Anderson expressed appreciation to all who participated in the faculty recognition event.  There were a number of positive comments.  Next year, it will be the last Thursday in April.

D.    Dr. Talley completed the Multicultural report.

E.    The Daily Oklahoman had an article regarding a tuition bill which had come out of the House and went to the Senate.  The bill gives the Regents the authority to raise tuition over the next five years without going back to the House.  Individual institutions can make the decision on how much they want to raise tuition.  The bill was held up until today.

Student Evaluations for Spring

Scanning will begin today.  Some departments continue to turn in requests for evaluations of  TBA's with "0" enrollment.  If instructors are "team-teaching" only the instructor of record will be evaluated.  If a class has any outreach sections, those requests need to come from John Cochran.  The forms filled out in ink are not usable.  Many come in with the course number rather than the section number.

WAC Handbook Recommendation and Department Writing Plans

There were notices sent out.  There were four options placed in deans' offices for faculty to vote on.  The new book will be the Prentice Hall Handbook for the fall.

The Department writing plans have been upgraded.  The School of Education and Psychology has a school plan rather than department plans.

UNIV 3001 Issues

A.    Students who want to be signed in to a closed section; and

B.    students coming in who want to be waived.

Deans and faculty need to be more alert about having students taking the course early enough in their scheduling.

Regular enrollment date for summer school/advisors

Already discussed earlier.

Continuing Education and Community Services Center-Ms. Nancy Thomason

Ed Richardson has been hired as the Academic Advisor for Shawnee effective May 21.

Registrar-Ms. Pamla Armstrong

There is some confusion on W's vs. WF's.  The newer faculty need to know that WF is not required after a certain date.

Computer Services-Mr. Bob Feighner

Every semester at this time the deans get a file of "enrolled/not enrolled" students.  Is that a good time or wait until later?

Bob and Pamla distributed copies of new screens for web access for faculty and students.  One new option is to access class status directly from the HP.  Another option, student grade reports, was tabled due to "privacy" questions.

School of Humanities and Social Sciences-Dr. Alvin Turner

The report is back from NASM and the responses are good.  The Religion, Freedom and Prosperity symposium received really good responses from a lot of people across the state.

School of Mathematics and Sciences-Dr. Bruce Weems

Working to replace faculty who have resigned.

School of Education and Psychology-Dr. Bill Osborne

Carolyn Thomas has received her EdD.

Dr. Osborne has two files with test data bases and all test scores.  This report represents every student who graduated from ECU, not just those who were signed off on.  NCATE competencies need to be included in syllabi.  If it doesn't apply, don't worry about it.  Federal legislation requires that the pass rates be published.  If it must be posted on the web,

School of Business-Dr. Linda Mitchusson

April 21 - School of Business Banquet.  Gave 31 scholarships and 18 awards.
April 30 - Howard Prince
May 2 - Delta Mu Delta (business honor society) banquet
May 3 - SBDC seminar jointly with the American Indian Chamber of Commerce

School of Graduate Studies-Dr. Jack Paschall

Nothing to report.

Linscheid Library-Dr. Charles Perry

Recent rains flooded a portion of the Library.  Topic of the month - "Hinduism".  Kelly Brown has been hired.  In the process of interviewing for the catalog assistant position.

Grants and Research Information Center-Mr. C. J. Vires

$7.87 million in new grants; $14.3 million in operations.  Hope to break $8 million by the end of the fiscal year.

NCA Self-Study Coordinator-Dr. Carlotta Lockmiller

Quite a few went to the NCA meeting in Chicago.  One of the things that was stressed was assessment.  The Self Study chapters have been edited by Alvin Turner and have received editing by several people.  The Teams have all signed off on their respective chapters as saying what they want the chapters to say.  Kevin Davis will get the remaining chapters the end of this week.  We are on the time line and will have a document that is ready in a timely manner.  Working with the printer for selection of paper for the cover and the interior pages.

Assessment and Institutional Research Center-Dr. Kurt Jackson

Finishing up the Fact Book.  Trying to wrap up the loose ends.  Made comments on the Self Study - things are in pretty good shape.

    1.    Equipment budgets

Time to prioritize.  The list from the deans should have top priority to lowest priority.  Be sure to show department and amount of money.  For single budgets - if you don't want something new, send an e-mail to say your budget stands.  The budgets are due May 16.  (E & G only)

What to do with UNIV 3001...  In the fall semester there will be an ad hoc committee consisting of the Gen Ed Committee and faculty who have taught since the beginning.

Dr. Anderson distributed copies of the current night Gen Ed schedule and asked deans to see if their portion is accurate.

Remember the new format for the reports.  The reports really need to be in on time.

Dr. Anderson collected the copies of the Department Brochures that were available.

 There being no further business, the meeting was adjourned at 12:07 p.m.
 
 

Duane C. Anderson
Vice President for Academic Affairs