1. CALL TO ORDER

Dr. Anderson called the meeting to order at 9:00 a.m. 

Members Present: Duane C. Anderson, Pamla Armstrong, Dennis Boe, Carlotta Lockmiller, Linda Mitchusson, Jack Paschall, Charles Perry, Shirley Talley, Nancy Thomason, Alvin Turner, C. J. Vires, Bruce Weems
Members Absent: Bob Feighner, Kurt Jackson
Others Present: Ben Harper, Jim Waller
Recorder: Marilyn Cole

The minutes for the Academic Affairs Council Planning Meeting of August 14-15, 2000 were approved as posted on the web.

1. COI Meeting 9-14-00: There are six new members of the COI this year. There has been much turnover among the university VPAAs. The COI is trying to put together an "Urgent Mail 24-Hour Response Need" form to respond to businesses in the state who are requesting training.
Report from the APRA Committee: We continue to face recommendations from ACE and Vo-Tech to turn Vo-Tech courses into college work. Another issue is that 2-year colleges are pushing 4-year institutions to accept transfer of 90 hours. 
The Academic Plan next year will include two new sections. We will need to show how we have responded to the external business review. We will also need a better accountability report from the OneNet receive sites.
At the present time policy requires that a student who drops out of high school and completes the GED cannot be admitted to a university until their high school class has graduated. The regents are now considering removing that requirement and allowing anyone 16 years or more who has a GED and meets all other requirements to enroll.There was a brief report on the faculty transfer committee. The business committee will not meet next year. MIS, Computer Science and Mathematics will meet again next year. 
Forrest Redding, long-time Political Science professor at Phillips, has been named as replacement for Dr. Martha Nagle.
Two years ago ECU submitted eight programs with 4-year graduation plans. Two students signed up at ECU. There has not been much promotion of this offer.
Technology update: Phil Moss - The system is running approximately 100 times faster than it was as recently as four years ago. Tracking in the OneNet office indicates that on most any given day, 1/3 of band width is filled with students on NAPSTER.

2. Calendar Dates:

9-30 ECU Escape 
10-2 Last day to drop; course syllabi due (electronic copy)
10-3 Lot of notes about schedules due 11-17. At the October meeting the deans will stay and we will talk about the summer school allocation for next summer. There is still time for faculty to propose winter intersession courses.
10-4 Student teaching sections due
10-6 New Faculty Seminar III
10-7 Tournament of Bands
10-11 Honors courses to VPAA
10-16 Last day to drop 16-week courses with a guaranteed "W"
10-17 Next AAC meeting
10-18 Night classes do meet

3. Fall Enrollment Report: Enrollment is finally up. There are two things to note: 1) beginning freshmen numbers were up; 2) transfer student enrollment is up for the first time in about six years.

4. ECU Escape Status: All Deans indicated they would be attending as well as some of their faculty.

5. Status of web updates? Dr. Anderson asked the AAC members about the status of their web pages. Most indicated that the pages had been updated with limited exceptions. Dr. Anderson requested that the pages be updated as soon as possible.

6. Budget Survey for 2001-02: The Budget Survey was submitted to the State Regents on September 1. The Regents are asking for 50 million dollars of new money for 2001-02. Our share will be approximately 2.2%. The number one priority will be to increase faculty and staff salaries. The second will be to add three new faculty positions. This is the first step in the development of next year's budget. Since next year will not be an election year, we can probably expect a tuition increase as well as an increase in both the technology fee and the library tech fee.
7. McNair Scholars Poster Day, September 26: The poster display is located in the Regents Room. The students worked last summer at the Kerr Research Lab under the direction of EPA scientists.

8. Other: In the October AAC, summer school allotments will be discussed and some decisions about summer school will be made.

Dr. Anderson distributed a copy of the flyer announcing the October 12 Dr. Stephen Jay Gould presentation at Northwestern Oklahoma State University in Alva.

North Central - there is a considerable amount of work that remains to be done on the North Central Self Study. The AAC members still need to be involved and helpful as the process continues. The hardest part of the work is still to be done. The VPAA office has requests every day for information.

1. Dr. Talley is in the process of working on the Transfer Matrix. Murray State is complete, Rose State is being bound. She distributed copies of the Murray State matrix to the deans. The Deans are to let Dr. Talley know how many copies they need to distribute to Department Chairs. She stressed that it is important to remember that it is a chronologically restricted document. It is only good for the time indicated. 

2. The Professional Development brochure is in the process of being compiled. It should be out by the middle or latter part of next week. 

3. New Faculty Seminar #3 is October 6 at 1:30 in the Regents Room.

Advising Workshop: Some mentors of the new faculty have asked to participate. Dr. Anderson interjected that there will not be a policy update workshop this fall, but Pamla Armstrong will update the handout and it will be sent to the Deans and Department Chairs.

Office of the Registrar - Pamla Armstrong

Everyone has been getting their class rosters.

Grants and Research Information - Mr. C. J. Vires

The grants office has been busy. Received notice of approval on the Nursing Grant. The total grant is $800+ thousand with the first year being $430 thousand. Summer academy proposals are due October 6. Sent out two proposals today.

School of Education and Psychology - Dr. Ben Harper

The Education Department had a technology grant funded through the State Department of Education. $40,000 to do two things: develop three general education classes for delivery to high school students and identify and bring in up to 12 graduate students to participate in the education technology program that begins this fall.

North Central Coordinator - Dr. Carlotta Lockmiller

Dr. Lockmiller has met with the team leaders. They have developed a detailed outline for the self study. She has also met with some teams to challenge them to write to this outline. She will be presenting it today to the first fall meeting of the Steering Committee. If this outline is followed, there should be good coverage in the self-study.

Continuing Education and Community Service - Ms. Nancy Thomason 

This afternoon in Oklahoma City, Continuing Ed will be starting a new session of Literacy First. Twenty-two schools throughout the state of Oklahoma will be working with a principal and teacher to develop a reading program. There is a new treadmill in the Wellness Center. The StairMasters should be fixed Monday. Jody Alford has been hired as the new Director of the Wellness Center. Pat Montgomery, a new secretary, begins Monday.

School of Business - Dr. Linda Mitchusson

The résumé book will be mailed out soon. More and more companies are contacting us, but we have fewer students graduating. The Economic Development Conference should be ready soon. The School of Business is going through a self-study for the ACBSP accreditation.

Linscheid Libraries - Dr. Chuck Perry

The search result for this time is books on business. There has been a change in the appearance in the reference library. The terminals have been changed to an online database. The database will be accessible from off campus as well as on campus.

Computer Services - Mr. Jim Waller

Computer Services will be installing a newly acquired PBX system. The PBX cutover is to be done during fall break. This will mean cutting and replacing every phone line on campus. During this time, there will be no telephone access. Most of the work will be done on Thursday which will leave Friday for troubleshooting. If there are any problems on Monday, report them immediately to Computer Services. The campus data network will not be affected. There is now another server running that has WebCT available. 

Faculty Senate President - Dr. Dennis Boe

The Faculty Senate has been dealing with the issue of students missing classes because other teachers have required that they be out of class because of a field trip. Many of the students who are working with the ECU Escape are also going to be working at the book drive. The Honors program every year raises thousands of dollars through the book drive.

School of Graduate Studies - Dr. Jack Paschall

The reduction in graduate enrollment is only on the Ada campus. The outreach sites have not shown a decline.

School of Mathematics and Sciences - Dr. Bruce Weems

Nothing to report.

School of Humanities and Social Sciences - Dr. Alvin O. Turner

Music is undergoing NASM reaccreditation. On October 17 at 8:00 we will be hosting a cosmonaut who spent the longest time in space. There will also be a number of cultural events in the spring.

This item will be on the agenda each month. 
3. This item has already been discussed.
4. One of the problems we are dealing with is the pressure from the Vo-Techs to get their work in the credit mode. Access to the matrix list should be limited to on-campus advisors. 2+2 guides - EHS and Art probably with Rose State. Need to also look at Elementary Education. There should be 2+2 agreements for as many programs as possible, but the problem areas should come first.
5. Dr. Anderson asked the Deans if they had visited with their Department Chairs . All indicated that they had.
10. The Academic Advisor/Program Coordinator has been hired, but the enrollment has not yet doubled.
13. Dr. Anderson and Ms. Milner are making some progress on the Procedures Handbook.
14. A good number of students have declared the MIS as their major.
15. The BSN at SOSU is coming along smoothly. 16-18 students have enrolled. Deborah Flowers has done a good job in the transition. The grant has come through.

1. Research Day at UCO October 27, 2000: For poster production - the Academic Affairs office will be able to help some in the preparation expense. Presenters need to purchase the poster board and materials, keep receipts and bring the receipts in to be processed for reimbursement. Two vans have been reserved so there should be plenty of room for everyone.

               2. Status of department brochures:  Some departments have been receiving thiers.  There was some discussion about printing to the color printer in the Assessment Office for additional brochures. Dr. Anderson indicated that this would be acceptable if the proper paper and supplies were furnished.

3. NCA "Levels of Implementation": Previously discussed. 

4. Proposed revised course syllabi: To be discussed in the Deans' meeting.

5. Where is the Cheese? Dr. Anderson asked if everyone had an opportunity to read the book. There were a few who had not had the opportunity.

6. Legal Issues Conference - October 4/5: All who are planning on going need to find a way - either ride with someone or take a car. The vans will not be going to the conference.

7. Position descriptions: Dr. Anderson has received all that were needed. If there are any changes required, he will return them for revision.

IX. NEW BUSINESS

Dr. Turner asked if anyone needed any white dot matrix printer paper that he has available. After some discussion, it was determined that the Registry Office would be able to use it.

X. ADJOURN

The meeting of the Academic Affairs Council was adjourned at 11:30.