I. CALL TO ORDER

 Dr. Anderson, Vice President for Academic Affairs, called the meeting of the Academic Affairs Council to order at 9:00 a.m.

II. ROLL CALL

 Members Present: Duane C. Anderson, Pamla Armstrong, Bob Feighner, Claudia Hisle, Kurt Jackson, Carlotta Lockmiller, Thomas Morehart, Bill Osborne, Jack Paschall, Charles Perry, Richard Putnam, Holly Sewell, Shirley Talley, Nancy Thomason, Alvin Turner, C. J. Vires, Bruce Weems.

Members absent:  None

Also present:  Shelley Ross

 Recorder: Marilyn Cole

Dr. Anderson welcomed Claudia Hisle to the AAC.  Ms. Hisle began October 1 as the Title III Coordinator.

Shelley Ross addressed the AAC as a member of the North Central Publicity Committee.  They are trying to be sure everyone is aware of the upcoming North Central Site Team Visit.  In addition to the faculty meeting, three staff meetings have been scheduled.  She asked that AAC members stress to their staff members that they are a vital of the university community and should be involved in the information meetings that are scheduled.

III. APPROVAL OF MINUTES

The minutes of the August 13 and 14, 2001 Planning Conference were approved as posted.

The Minutes of the September 25, 2001 AAC meeting were approved as posted.

IV.  Unit Reports

School of Graduate Studies - Dr. Jack Paschall.
Still working with the ITV problems.  Dr. Anderson added that there was a consultant in last Friday.  He has been doing some work and spent 4-5 hours last Friday helping to identify potential problems.

Library - Dr. Chuck Perry.
The search of the month was "natural selection" with "Japan" and "slavery" as runners-up.  Had a leak in the library.  Last week had a consultant come down for the day to look at our archives.  The consultant gave information on how to preserve the archives - what to keep and what to dispose of.  Lost the cataloging person after only a short time.

Grants Research Information Center - Mr. C. J. Vires.
$5.128 million dollars in new grants.  $14 million plus in operation.  The English as a Second Language grant was funded.  New summer academy proposals were submitted.  One Eisenhower project will be submitted.

Assessment and Institutional Research - Dr. Kurt Jackson.
Dr. Jackson thanked all the deans who are running enrollment centers.  Have had the best return on the Freshman Enrollment Survey that we have ever had.  Got 350 back.  Students are generally satisfied with the treatment they are receiving in the enrollment centers.  Still some relatively low satisfaction with the assessment testing.

Computer Services - Mr. Bob Feighner.
The English lab is finally completed.  The Writing Center is next.  The Education Building is getting some significant new wiring now.  Kerr Center is next and finally first floor Administration.

North Central Coordinator - Dr. Carlotta Lockmiller.
Have visited with Dr. Kaplan, the Chair of the Evaluation Team.  Seems to be a very well-organized person.  Have scheduled some meetings for the visit and expect to have others.

Monday, October 29
2:00 - Faculty, in North Lounge
3:00 - Staff , in North Lounge

Tuesday, October 30
2:00 - Students, in North Lounge
3:00 - Steering Committee, in North Lounge

Have met with all but one of the schools and next week will have the orientation meetings with the staff.  The deans are getting the faculty and student scholarship information to the Resource Room.  The Resource Room is pretty well filled up.  The Guide will be edited and produced next week.

Admissions and Records - Ms. Pamla Armstrong.
Conducted the New Faculty Workshop and distributed to the Deans the new faculty advising book.  The new CLEP test has changed.  The test is now computer-based and the scoring is different.  In April or May sent out the early listing with AS exams we offered.  Those have been put in place this year.

Center of Continuing Education and Community Services - Ms. Nancy Thomason.
Got a new grant in the Child Development Center - $34,000.  Means we can take more babies.  The Child Development Center will get new carpet.

Faculty Senate - Dr. Rich Putnam.
Nothing from the Faculty Senate.

School of Business - Dr. Tom Morehart.
Thanked everyone who came to the reception.  Had a good turnout from the business community.  Four faculty in the School of Business are new - Dr. Bill Mayfield, Dr. Pat Fountain and Ms. Karla Peterson in addition to Dr. Morehart.  Dr. Fountain is setting up "Students in Free Enterprise."  Dr. Mayfield submitted a grant proposal to the Coleman Foundation trying to set up an enterpreneurial program in the School of Business.

School of Humanities and Social Sciences - Dr. Alvin Turner.
The improvements that have been going on in Faust Hall and Horace Mann are about 90% complete.  Next week the Ada Chatauqua will be offered on campus.  Wrapping up the Oklahoma Cultural Studies grant.  Will also be doing a project to digitalize the Indian and pioneer papers.

School of Mathematics and Sciences - Dr. Bruce Weems.
The subcontract with UCO has been approved.  Will receive access to $35,000 in scholarship monies for Computer Science and Math.

School of Education and Psychology - Dr. Bill Osborne.
Rebidding the professional teaching exams.  Have received the downloaded copy of the latest Title II reporting procedures.  The newest round of test scores will be furnished to the deans.  This will reflect all students who took the test.

Title III - Ms. Claudia Hisle.
In the process of hiring staff for the Title III grant.  Hope to have staff in place by November 1.  Web site will be posted today.

1.  COI meeting, October 11, 2001

There was some discussion and a handout about low-performing, high challenged schools.

Committee Reports:
1.  Electronic Media - Going to have to collect some additional kinds of information on learning sites.  Dr. Ross has to make a report each year on the learning sites.  We are responsible for reporting faculty and students satisfaction with instruction delivered at our learning sites.  Having to refashion some survey forms to get the information requested.  This fall surveys for "Y" classes will have to be sorted out by site.  Talked again about a proposed agreement with Eduprise.  Would provide Blackboard and WebCT access.  Would provide both students and faculty with a 24/7 help line.

Letter distributed from Sandy Garrett.  The current discussion about 4 years of math in high school - not adding a higher level.

2.  Calendar Dates

10-17-01 - Classes do meet
10-18/19 - Fall Break
10-22/26-01 - Spring pre-enrollment
10-23 and 25-01 - Little Dixie
10-24-01 - ECU Fall Transfer Day
10-29, 30, 31-01 - NCA Site Team Visit
11-3-01 - Panhandle at ECU
11-6-01 - Spring '02 Beginning Freshman Orientation and Enrollment
11-16-01 - Final Spring/Tentative Summer schedule and load due
11-20-01 - Next AAC

3.  General Faculty Meeting  at 2:30 p.m. in the Ballroom.

4.  University Assessment Committee, Principles and Guidelines

Dr. Anderson distributed copies.  The Assessment Committee has proofed the revisions.

5.  Beginning Freshmen ACT Scores

Handout.  Scores in Fall '01were down from the previous Fall.

6.  CLEP exams

ECU is considering becoming a CLEP site.  We accept the tests, why not give them.  Dr. Anderson will meet with Pamla Armstrong and Gerald Williamson to see about offering a proposal.

7.  Oklahoma Foundation for Excellence, nomination forms

If there are any faculty members you would like to nominate for Teacher of the Year, forms are available in the Office of Academic Affairs.

8.  "Library News"

Light response to the workshop offers.

9.  Duplicating Office

Contemplating asking Mr. Johnson to bring Bryant Kelley and come talk to us at the next meeting about plans in Duplicating to start charging us.  This year the office of Fiscal Affairs will be breaking out the costs for telephone, duplicating and postage as best as possible.

10.  Student Handbook for Distance Education

The Student Handbook for Distance Education will be posted on the Web Page.  There will be a hard copy in the Resource Room.

11.  Title III

Covered earlier.

12.  Update on School/Department/Unit Strategic Plans

Dr. Anderson discussed the status of the School/Department/Unit Strategic Plans.

13.  Agreements with SOSU for Nursing Program and MBA Exchange

Dr. Cole signed the agreement yesterday fof the SOSU Nursing exchange.  The MBA agreement is still a "work in progress".

14.  Off-Campus Education Program:  Distance Education Management

Copies of the Distance Education Management document were included in all AAC packets.  The document is intended as a guide to coordinated efforts in managing the distance education programs.

15.  New Vendor - Travel

There are new vendors for travel - one in Durant and one in Shawnee.  Apparently the travel agency here which previously had the contract did not submit a bid.

16.  Early Enrollment for Spring 2002

Already covered.

17.  Academic Committee meeting - October 24, 2001

Only one item for the Academic Committee.  May delay the meeting for a month.

18.  Other

A.  Internet II Conference
Bob Feighner, Nancy Thomason, John Cochran, Bob Wyatt will be attending.

B.  Bachelor of General Studies degree proposal is on the Regents' agenda for this comming week.  The program should begin in the Spring 2002 semester.  Will be marketed especially for adults who have core work and could use this as a completion tool.

C.  Joe Sherbert, who is a part-time computer science faculty member, is the new Webmaster.

D.  Next week the architect who has been working on the plans for renovation of the basement of Science Hall, Fentem, and the old library should be finished with the plans and the proposal will be sent for bids in the next couple of weeks with bids to be opened shortly after.  All projects should be underway in the spring.

1.  Student Evaluations

Requests for evaluations are due by November 5.

2.  Program Review

The Program Review Committee moved the dates back to try to make it easier with respect to NCA.  The first draft is due November 13.

3.  Stokes Lecture, November 13, 2001

Dr. Talley encouraged attendance at the Stokes Lecture.  Flyers will be coming later.

4.  Beginning Freshman Enrollment
On November 6, there should be between 12 and 20 beginning freshmen.

1.  Research Day at UCO on November 9, 2001
There will be a small group attending Research Day at UCO.

2.  School/Department/Unit web page update status
There are still a number who need to update their pages.

3.  Retention Conference, November 2, 2001
There will be two school vehicles available for those planning on attending the Retention conference.

4.  Gene Nelson Reception, October 25
Put the reception on your calendar.  The School of Business faculty especially should attend.

5.  Winter Intersession classes
There is still time to add Winter Intersession classes.  Last winter the weather was not cooperative.  Hopefully things will be better this year.

6.  Legal Issues Conference - follow-up
Six people attended.  One big issue is whether or not to do the Conference on an annual basis.  Some of the discussion involved the prospect of doing the Legal Issues Conference every other year and in the off year to do the Retention Conference.

None

Duane C. Anderson
Vice President for Academic Affairs