Office of Academic Affairs
Minutes of Academic Affairs Council - January 8, 1996
Members Present: Duane C.
Anderson, Pamla Armstrong, Bob Feighner, Kurt Jackson, Linda Mitchusson, Kenneth
Moore, Bill Osborne, Jack Paschall, Chuck Perry, Ray Quiett, Shirley Talley,
Nancy Thomason, Bruce Weems
Members Absent: Ed Brackett, Tim Green
Others Present: Todd Essary, Holly Sewell
Recorder: Sue Milner
Dr. Anderson, vice president for academic affairs, called the meeting to
order at 9:00 a.m. Minutes from the previous meeting held on December 12, 1995,
were approved as distributed. Dr. Anderson welcomed Dr. Linda Mitchusson, Dean,
School of Business, to the council.
I. STUDENT RECRUITMENT--TODD ESSARY
Mr. Essary distributed packets for student recruitment and explained the
procedure for contacting students. A memo included in the packet should be
completed and returned to him by January 19. The Student Services office will
provide a telephone script for departments contacting students. The prospective
student forms are to be completed when the student is contacted.
II. VICE PRESIDENT FOR ACADEMIC AFFAIRS
1. COI Report, January 4, 1996
- Sid Hudson is working with the State Commerce Department on recruiting
industry. A single point of contact at universities would be helpful in
connecting businesses with universities.
- State Regents' staff have prepared the first annual Faculty Work-load
Report and given it to the state regents. Dr. Anderson will make it
available to those who want to see the report.
- Committee Reports:
- The Assessment Policy for Concurrent Students created a situation
where concurrent students who made a D would not be eligible to enroll at
a university after graduation. A new policy will separate retention and
admission policies for these students and allow students to apply for
admission without regard to their retention status.
- A group representing journalism in Oklahoma high schools approached
the Regents to request that journalism courses be counted in the 15 credit
core in Oklahoma high schools, effective 1997. The request was not
- The Assessment Committee distributed a draft of their annual report
for fall 1994. One item noted was that one-third of all beginning freshmen
are required to take at least one remedial course; math is the primary
remedial course that must be taken. This data is comparable to the
- College Core Articulation Committee. Their report went to the
Regents and Legislature in early December. There are a number of
problems of which 2000 and 3000 level courses in the two-year and
four-year colleges is one.
- ECU is scheduled to be one of the first institutions to get equipment,
but none has arrived yet. It is time to start thinking about programs and
courses and how to deliver them.
3. Assessment Plan - Update and Revision
- Dr. Jackson reported that he will send a sample assessment plan to
departments on February 5. Revised plans are due April 1. Dr. Jackson will
visit each department. Specific instructions will be provided to
deans/division chairs on how to do a summary of their department plans. The
objective for revising the plans is streamlining and making it easier to
collect the data. The annual program assessment reports are due in Dr.
Jackson's office April 26.
4. Calendar Dates
- Dr. Anderson reminded council members of the following due dates:
Rank promotion dossiers are due March 1.
Contribution forms are due January 18.
for non-tenured faculty are due January 24.
Tenure portfolios are due
February 2 (none will be accepted after 5:00 p.m.).
Course syllabi for
spring are due February 2 (may submit those not taught in fall).
February meeting for AAC is moved to Monday, Feb. 5 at 1:30 p.m.
requests are due February 16 instead of February 9.
Meet is February 13.
5. Part-time and Overload Summary Report
- Dr. Anderson will send a Part-time and Overload Summary as an attachment
via E-mail. Follow the instructions, insert department budget numbers, and
return to the Academic Affairs office by January 23.
6. Enrollment (Tuesday)
- Enrollment centers are open 8:00 a.m. to 5:00 p.m. After 5:00 p.m.,
students may go to the Registry office or Conference Room 101,
Administration for enrollment and advisement. There are two options for
finding open and closed classes; the 554 telephone number will be open or
(Walker) Experimental Enrollment Data from the ECU Home Page may be found on
7. GTE Grant
- ECU has been notified that GTE will fund its second focus grant. ECU
currently has a grant that provides scholarships for beginning freshmen who
are minorities with majors in the sciences. This second grant is for
transfer students who are minorities majoring in science.
8. Horace Mann Building
- New windows are installed in Horace Mann. The North side basement is not
completed. The classrooms will be ready to use for the first day of classes.
The contractors will work on weekends or spring break to complete the
windows. Faculty in Faust Hall are to keep plastic covers for equipment.
III. UNIT REPORTS
- Dr. Anderson distributed the current equipment and technology budgets
for information only. If there are discrepancies, budget administrators
should call the Academic Affairs office.
Continuing Education - Nancy Thomason
- Tommye Howarth has been employed as Director of Early Settlement. Mary
Brasher left this position in December. Continuing Education will be
offering courses for concurrent students at Mid-America in Wayne, Oklahoma.
Registry - Pamla Armstrong
- Ms. Armstrong and Cheryl Lyons attended an NCAA Conference in Dallas.
ECU will take part in many changes.
Data Processing - Bob Feighner
- Mr. Feighner believed the end of semester process went well. Grades were
mailed out the following Thursday after grades were due noon, Tuesday.
Division of Arts & Letters - Shirley Talley
- The Music Department is in the process of seeking accreditation from the
National Association of Schools of Music.
Library - Chuck Perry
- The library is introducing a paperback book exchange. He asks all to
take a book and leave a book from this light, reading section.
Assessment Center - Kurt Jackson
- Dr. Jackson distributed and reviewed the College Base Exam results
beginning October 1992 through October 1995. He also distributed a tentative
freshman enrollment schedule for June 18. The time-frame for enrollment may
be changed to a four-week period. Approximately 30 students could be
scheduled per day for a four-day week, omitting Monday. Walk-in enrollment
will function Monday through Friday for five weeks.
Division of Health, Physical Education & Recreation -- Tim
- In Dr. Green's absence, Dr. Paschall reported that the basketball teams
are doing well. The published Tuesday game should be revised to Wednesday
School of Mathematics & Science - Bruce
- The Board of Nursing visit is coming for review. A tentative night
schedule of classes was distributed for review and revision.
School of Education & Psychology - Kenneth
- The Oklahoma Commission on Teacher Preparation has reaffirmed the
guidelines and competencies established by the Commission formed by HB 2246.
Therefore, the redesign of teacher education in Oklahoma will continue as
directed by the Commission.
1. 1996-97 ECU Catalog
- The Academic Committee will meet this Friday. No changes will be
accepted to be included in the catalog after that date. The Registry office
will send school narratives to the deans/division chairs at the end of
January. These should be returned within two weeks. The catalog will go to
the printer by spring break.
2. Academic Administrator's Evaluation
- Evaluation of academic administrators will be done in February.
3. General Education
- The Academic Committee approved General Education as submitted.
4. Academic Affairs Council Goals for 1995-96
V. BUDGET, 1996-97
- Dr. Anderson distributed Action Steps/Tasks for Academic Affairs for
1995-96 to be discussed at the meeting in February.
There being no further business, the meeting was adjourned at 12:15 p.m. The
next meeting is schedule for February 5 at 1:30 p.m.
- Dr. Anderson distributed budget forms for 1996-97. He reviewed the
budget guidelines sheet. Budgets should be returned to the Academic Affairs
office by February 16. Dr. Anderson will meet with deans/division chairs,
individually, when budgets are returned. The usual departmental/school
budget reviews will be held in March.
- Schedule A of the E&G Budget was distributed. The department
numbering system was explained and what line items and/or budgets could
Duane C. Anderson
Vice President for Academic Affairs