Office of Academic Affairs

Minutes of Academic Affairs Council - May 7, 1996
Conference Room 101, Administration

Members Absent: Bruce Weems

Others Present: Holly Sewell

Recorder: Sue Milner

Dr. Anderson, vice president for academic affairs, called the meeting to order at 1:30 p.m. Minutes from the previous meeting held on Apri1 10, 1996, were approved as distributed.

I. VICE PRESIDENT FOR ACADEMIC AFFAIRS REPORT

1. COI Report, May 2, 1996
• Legislative Update. Approximately 40 million is available for distribution to institutions. Historically, East Central should receive 2.3 percent of new monies.
• Residence Policy. There are two changes in the policy. One change allows a nonresident individuals from out-of-state who marry Oklahoma residents to have immediate residency providing documentation of the marriage and proof of domicile. Also, an individual who is not a United States national may become eligible as an Oklahoma resident, provided he/she holds documents that may be required under applicable federal law and who has resided in Oklahoma for at least 12 consecutive months.
• The seventh proposed policy change on concurrent enrollment by the Admission/Retention Committee was reviewed. COI proposed passing a three-tier approach that would require all concurrent students to have an ACT/SAT 75th percentile (comprehensive universities), a 62nd percentile (regional universities) and a 46th percentile (two-year colleges). A student must have an ACT score of 19 or higher to take college level work as a concurrently enrolled high school student.
• Academic Plans. Updated plans are due June 15, 1996. Three institutions have not submitted last year's plan.

2. Calendar Dates
• Saturday, May 11- Commencement at 10:00 a.m. for bachelor's degree and again at 2:00 p.m. for masters and bachelor's degree for Education, Psychology and Human Resources students. Faculty may attend both sessions. Administrators are to attend both sessions.
• May 14 - Grades are due at 10:00 a.m. Students receive an "N" grade if grades are not reported by the deadline.
• Girls state begins Saturday, May 25 through June 1.
• Summer faculty return Monday, June 3. Regular enrollment for summer is June 3.
• Classes begin Tuesday, June 4.
• Beginning Freshmen Orientation/Enrollment and walk-in begins June 18 through July 12 and July 17 at 9:15 in 207 Administration.
• Proposed Spring Faculty Load Report and Spring '97 Class Schedules are due July 3.
• Academic Affairs Council meeting - June 11 at 9:00 a.m.

3. Student Research Conference
• Dr. Anderson distributed registration forms for the conference. Faculty and students interested in research may find the conference of value.

4. Performance Admission Standards for 1997-98
• The regional institutions will remain at a minimum ACT score of 19 for the 1997-98 school year. Dr. Anderson distributed Admission Standards for 1997-98.

5. Mathematics General Education - Preference List
• The Council received a Math General Education preference list. Council members are to review the list and report changes to Dr. Anderson.

6. Advising Beginning Freshmen
• Beginning freshmen must be enrolled in the Freshman Seminar course. Advisors should see that their advisees meet this requirement.

7. Spring 1996 Enrollments - Oklahoma Higher Education System
• Statistics, showing enrollment head-count and FTE, distributed show what is happening at institutions around the state.

8. Contacts With Students Not Enrolled for Fall
• Dr. Anderson complimented schools/divisions who took the lists provided and made an effort to contact students not enrolled for fall. As a result, enrollment is up.

9. Fifteen Unit High School Core Curriculum Requirement
• The 15 unit high school curriculum requirements are effective for students entering Fall 1997. Council members received a breakdown of the requirements.

10. PLC Enrollment Report
• Including concurrent students, 175 PLC students enrolled compared to 146 last year.

11. School to Work
• Dr. Anderson distributed and referred to a memo concerning School to Work. The School to Work program has the potential for literally transforming Oklahoma education.

12. Other
• a. Transfer Students--General Education. There are potential problems and a need for a solution for dealing with transfer students. In the new general education curriculum there is an orientation course and a capstone course designed for the beginning student. There must be a procedure for handling transfer students with the associate of applied science degree and transfer students with no degree. This will be an agenda item in June.
• b. Dr. Anderson distributed a form for equipment request for 1996-97. It is time to set priority equipment needs for the school/division. Identify the department for each priority item.

Arts & Letters Division--Shirley Talley
• The student art show continues through May 10. The Communication Department presented four performances of Romeo & Juliet. The Music Department has presented several concerts.

Data Processing--Bob Feighner
• Mr. Feighner reminded council members that student files and ID's get purged at the end of the semester.

School of Education & Psychology--Kenneth Moore
• The School is offering two new courses for the School Superintendent Certificate. Dr. Ralph Sharp and Dr. John Price teach the courses in the summer session.

Continuing Education & Community Service--Nancy Thomason
• Continuing Education is working with environmental science students. They are providing a course that certifies an individual, through EPA, to assess and clean up hazardous waste sites.

Social Sciences Division--Ray Quiett
• The division is interviewing applicants for geography to fill the position held by Joe Sims. They are also interviewing applicants for counselor in Human Resources.

Library--Chuck Perry
• "Abortion" is the word most searched this month. The new library facility has been funded $500,000 by the Ford Foundation for furniture and furnishings.

Registry--Pamla Armstrong
• Advanced Standing Exam update lists are due in the Registry office. The lists should be returned even if there are no changes.

Assessment & Institutional Research Center--Kurt Jackson
• There are a few departments who have not completed the assessment report. Also, some departments have not submitted the Student Evaluation of Faculty Teaching which were done in the spring semester.

Grants/Research Information Center--Bill Osborne
• Focus groups were conducted for two areas, math and composition. Results will be completed in the next two weeks. The Nursing Department received a $67,000 grant from the Helene Fuld Foundation.

School of Graduate Studies--Jack Paschall
• Graduate summer enrollment is looking good. Mike Earhart will be on campus Friday, May 8 to discuss OneNet. There is a possibility that TBTV will operate with OneNet in the introductory stages of the system.

School of Business--Linda Mitchusson
• The School had banquets and ceremonies for the departments. Also, the School installed thirty-one students to its Chapter of Delta Mu Delta. The School of Business in association with Continuing Education will meet with Leo Presley who is Executive Director of Oklahoma Department of Commerce. They will discuss how The School of Business can benefit industries moving into the Ada community.

Health, Physical Education & Recreation--Tim Green
• Funds for the Wellness Center are being sought. The baseball team qualified for the OIC tournament at Tahlequah. The golf team qualified for the NAIA national tournament in Tulsa. Also, two individuals have qualified for national competition: Helen Grobecker--tennis, Ryan Audie--track.

Title III--Ed Brackett
• They are working with the Purchasing office to collect bids for more faculty computers. They are hoping to get at least thirty computers. Title III is putting together funding documents for FY 1996-97.

1. Dates 1996-97
• Faculty members report for fall semester August 19. Regular Fall enrollment begins August 20 and, classes begin August 21. Friday, August 16 will be scheduled for new faculty orientation. A tentative date for the Academic Affairs Council work day is August 15.

1. School/Division Annual Report for 1995-96
• The report is due June 24. Address the following five items:

1. Last year's goals and objectives.
   
2. Program accomplishments.
   
3. Faculty accomplishments.
   
4. Student accomplishments.
   
5. A summary section discussing the strengths of the unit and if there are concerns, include those.

2. OneNet
• A listing of preliminary OneNet video rates was distributed.

There being no further business, the meeting adjourned at 3:20 p.m.

_______________________________________________
Duane C. Anderson
Vice President for Academic Affairs