Office of Academic Affairs

Minutes of Academic Affairs Council - November 7, 1995
Conference Room 101, Administration

Members Absent: Bill Osborne
Others Present: Holly Sewell

Recorder: Sue Milner

Dr. Anderson, vice president for academic affairs, called the meeting to order at 9:00 a.m. Minutes from the previous meeting held on October 12, 1995, were approved as distributed.

I. UNIT REPORTS

1. Mickey Cowan--School of Business
• Mr. Cowan announced that Dr. Linda Mitchuson will fill the position of Dean, School of Business, effective January 1996. Dr. Mitchuson comes to East Central from Wichita State University, Wichita, Kansas. She was the director of the School of Accountancy and associate professor. Also, Dr. Mitchuson is the elected vice president of the Institute of Management Accountants for 1995-96. She assumed that office July 1.

2. Kenneth Moore--School of Education & Psychology
• Redesigning Teacher Education is still a large part of the work in progress. There is also dialog with the state regents concerning the School Superintendent Program.

3. Ray Quiett--Division of Social Sciences
• Dr. Sims is still recuperating from surgery and plans to return for the spring semester. Several students and faculty members attended the OEA meeting during the fall break.

4. Bruce Weems--School of Mathematics & Sciences
• The school's faculty members are going to professional meetings and presenting papers.

5. Tim Green--Division of Health, Physical Education & Recreation
• The department held the OIC Cross-Country Meet last Friday. They placed third behind Southwestern and Northeastern. Two ECU members qualified for the national cross-country team in Wisconsin.

6. Jack Paschall--School of Graduate Studies
• The Graduate School had a recruiting booth at the OEA meeting. Dr. Paschall will have a booth at the Shawnee Mall December 15, 1995. Departments may send their brochures or pamphlets to Dr. Paschall for display.

7. Ed Brackett--Title III
• An external monitor for Title III visited the ECU campus. The monitor's comments were positive. A formal written report will be submitted to the President.

8. Pamla Armstrong--Registry
• The Registry Office has concluded early enrollment for spring. Approximately 15 to 20 faculty attended the Regent/Institutional Policy & Advising Update workshop. A workshop on policy is scheduled November 17 for new faculty and those who did not attend last year. Catalog changes must be submitted to the Academic Committee in time for the December 19 meeting if the changes are to be included in the 1996-97 Catalog. The Registry office will send sections of the catalog narrative to deans/division chairs for proofing. Those sections should be reviewed and returned promptly.

9. Bob Feighner--Data Processing
• The academic affairs office will send printouts showing students who are enrolled in the current semester but not pre-enrolled for the spring semester. Department chairs should contact those students by phone or mail.

10. Chuck Perry--Library
• The most searched topic of the month is breakfast cereals. An update to the library system allows a combined search for author and title. Dr. Anderson said that he was pleased Dr. Perry had chosen a state of the art system rather than some older system for the library.

11. Shirley Talley--Division of Arts & Letters
• Wallace Owen's art exhibit is in progress, November 6 through December 1. "A Christmas Carol: Scrooge and Marley" is scheduled for December 1-3.
• The Stephen Crane Day of lectures and film attracted 200 English students and faculty.
• Also, a brown bag lunch is planned for students and faculty.
• The music department was host to 2000 Little Dixie high school participants.
• A piano faculty recital is November 12 at the United Methodist Church in Sulphur.
• The Chorus and Chorale Fall Concert is November 16 at the First Presbyterian Church at 7:30 p.m.

12. Nancy Thomason--Continuing Education
• A memo has been distributed to faculty with instructions for downlinking videoteleconferences. For more information call Sherri Huneycutt at x469.

1. COI Report, November 2, 1995
• OneNet is now moving forward with the purchase of equipment. Line service is now being negotiated. The Hub sites will be set up in the first half of 1996. This service will be housed in the administration building at East Central
• The Issues Committee adopted the System Academic Plan for 1995-96.
• The Admission/Retention Committee passed a proposed change requiring all institutions to show on transcripts when students are placed on academic probation and when they are suspended. Concurrent enrollment was discussed again. A survey was completed of concurrent enrollment of high school students in the system. The Committee is producing a policy that will prohibit using secondary assessment for concurrent students.
• The College Core and Articulation Committee will present a document to the Regents and Legislature that summarizes the work of the various committees.
• The Legislature will explore standardizing the Master's Degree in Secondary Education and the Master's Degree in Business. A legislative subcommittee hearing is set for November 8.

2. Calendar Due Dates
• November 15 is the last day to drop 16-week courses, second 8-week courses with guaranteed W; and, the last day to submit AW (Administrative Withdrawals) forms.
• November 17: Summer '96 Class Schedule and Proposed Faculty Load is due. Also the 3-year tenure review process should be completed and returned to the VPAA.
• Entry-year and student teacher supervision payrolls are due November 20.
• Night classes do not meet on November 22; however, day classes do meet.
• December 1 is the last day to withdraw from school.

3. Enrollment Procedure
• There was a lengthy and animated discussion on enrollment procedure. Some items discussed were the
• following.
• Treatment of enrollment when error is made at time of enrollment.
• Enrollment at any Center.
• Enrollment of Transfer Students.
• Enrollment before scheduled time.
• Scheduling large events at time of enrollment.
• Advising a student when class is closed and the student is not in Center of major.

4. Tenure and Promotion Workshops
• The academic affairs office sent memos to eligible faculty members to attend tenure and promotion workshops. The tenure workshop is set for November 20 and the promotion workshop is November 21.

5. Student Evaluation of Faculty Members
• Department chairs have been notified to report to Ms. Angie SanMillan the two classes selected for evaluation of the faculty member. Packets will be prepared and available November 21-22. Evaluations must be completed by December 8. They will be processed over the holidays and results will be available when department chairs return in January.

6. Retention Suggestions
• School/Division retention plans were distributed. They are to be duplicated and sent to department chairs.

7. New Faculty Workshops
• A Policy Workshop for new faculty is set for November 17 from 1:00-3:00 p.m. in 214B, Administration building.

8. Computer Survey
• A survey showing the number of computers in every department and academic unit was distributed. Departments and academic offices should physically count computer hardware in their use (operating and non-operating) and report to Dr. Anderson by December 15. The current inventory list should not be used.

9. Other
• The General Education Advisory Committee is working through the syllabi. The Committee has approved every syllabus submitted with minor changes.
• Drafts of departmental strategic plans are due in November to division chairs and the unit plans to Dr. Osborne November 30.
• Sixteen people have agreed to work on the Teaching/Learning Technology Roundtable. The committee will be used as a sounding board and advisory group. They are charged with developing an institutional policy and technical guidelines to move forward in the development of a home page for campus access. The Academic Affairs Council is welcomed to submit their views. The Roundtable will coordinate professional development and practices and showcase "best practices" of faculty who are using technology in the classroom. The findings will be shared with other faculty members so they too can integrate technology into teaching.
• A recommendation for the 1996-97 calendar will go to the president. Dr. Anderson has set up a committee to review the proposed schedule. Dr. Green will be asked to serve on that committee.
• The University of Central Oklahoma's student newspaper was distributed. An article with the headline "Classes need twenty to make for summer school" was pointed out.

Administrator Evaluation
• A time-frame for the evaluation of administrators is being considered. A decision will be made in December.
• A copy of the Administrator Evaluation form was distributed. Minor changes were made in specific words such as replacing "supports" with "promotes."

_________________________________
Duane C. Anderson
Vice President for Academic Affairs