Office of Academic Affairs

Minutes of Academic Affairs Council - October 12, 1995
Conference Room 101, Administration

Others Present: LaDonne Latimer, Richard Alford, Steve Turner, Todd Essary, Holly Sewell

Recorder: Sue Milner

The meeting was called to order at 9:00 a.m. by Dr. Anderson, vice president for academic affairs. Minutes from the previous meeting held on September 21, 1995, were approved as distributed. Dr. Anderson welcomed Ms. Latimer and Dr. Alford who attended for the Registry Office and Social Sciences Division.

1. INTERSCHOLASTIC MEET

Mr. Steve Turner distributed packets for academic areas giving tests at the Interscholastic Meet on February 13. Mr. Todd Essary, Director of High School/College Relations will be helping with the process. The information requested in the packets should be returned by Friday, November 3. Entry forms and packets will then be returned to the school/division. The Meet is February 13, starting at 9:00 to noon. Departments are responsible for scheduling rooms for tests in their area.

II. VICE PRESIDENT FOR ACADEMIC AFFAIRS

1. COI Report - October 5, 1995
• The revised version of the Student Assessment Policy was discussed. It now goes to the President's Council for their action.
• Issues Report was postponed.
• College Core and Articulation Committee. The State Regents held a statewide meeting September 29. The time-line includes meetings October 4 and October 17. Also, a report goes to the academic affairs committee at state regents November 16, to the chancellor December 1, and then to the State Legislature January 1, 1996. There is more disagreement in the professional areas than in the liberal arts areas between two and four-year colleges.
• The Admission/Retention Committee reported on concurrent enrollment. Four items were discussed:

1. Concurrent enrollment continues to change. The committee recommended a statewide study of concurrent enrollment. A survey form will be distributed to institutions with a return date of October 5.
2. The Council voted on a GED change. Age 16 is the earliest age the GED may be taken. It is recommended that the admission policy require GED recipients to wait to enroll at any institution until after their high school class has graduated.
3. A recommendation from Mr. Hemann's statewide audit says that probation and suspension notes are required on the transcript.
4. There was no action on the Retention Policy.

• Cindy Ross discussed several issues:

1. OneNet is much closer. The Governor will shortly release the equipment to sites around the state. ECU is still lobbying to be among the first to get on OneNet.
2. The preliminary enrollment report for fall 1995 was distributed to the Council.
3. The Program Review Policy has gone forward to the President's Council.
4. Fall 1996, OU and OSU's admission ACT will go to 22. In fall 1997 the regional universities admission will go to 20 ACT.
5. More beginning freshmen will go to junior colleges; therefore, ECU must plan to serve more transfer students coming in as sophomores and juniors.

• Calendar Due Dates

1. Fall Break is October 19 and 20. Wednesday night classes do meet.
2. Spring pre-enrollment begins October 30 through November 7.
3. November 8 begins first day walk-in enrollment for transfer students.
4. General education assessment is scheduled for October 25 and 26.
5. Summer 1996 Schedule of Classes is due November 17 along with Proposed Faculty Load Report.

3. Summer Commencement
• The proposal to have no summer commencement has been discussed with the Faculty Council Chair, Student Senate, and Academic Affairs Council. If approved, students graduating in the summer would attend the previous spring commencement. No decision has been made.

4. General Education
• The deadline for submitting general education syllabi is October 18. Syllabi are to be submitted through the deans/division chairs. The syllabus prepared by Thomas Cowger in the History Department was used as a sample.

5. Enrollment Reports
• A preliminary summary of census date enrollment, prepared by OSRHE, was distributed. There is a decrease in enrollment for 4-year, 2-year urban, 2-year rural, and technical branch institutions. Only the research comprehensive universities show an increase in enrollment.

6. Three-year Tenure Review
• Committees are named and letters sent to faculty scheduled for review. Faculty members will be notified of the committee on which they will serve. The tenure review process should be completed by November 17, 1995.

7. Early Enrollment for Spring 1996
• Changes in the spring schedule should be returned by October 27. Students enrolling for an Individual study or TBA should be told to get all signatures. The enrollment or add card must have the signatures of the advisor, instructor of class, department chair, and dean/division chair before going to the academic affairs office for a section number. The student will be asked to return to the faculty member if his/her enrollment card does not show all signatures.
• Data processing is working to have the COPS fee calculated in the initial tuition for spring.
• ECU's Home Page has a copy of the class schedule. Faculty can find closed classes without calling 554. The computer schedule is updated every two hours.

8. Other
• A copy of a publication from the College Board News concerning warranties was distributed. Warranties are not yet recognized at four-year institutions.
• Contractors are installing new elevators and energy efficient windows in Horace Mann and Faust Hall. Academic Affairs will work with deans/division chairs and department chairs to minimize class disruptions due to the renovation projects.

1. Bruce Weems--School of Mathematics & Sciences
• Dr. Weems reported the death of Paul Woodson's father. Karen Williams' father is in critical condition after bypass surgery.

2. Ed Brackett--Title III
• Title III is installing faculty computers as quickly as possible. A total of 82 faculty and staff participated in the recent workshops presented by Title III.

3. Bob Feighner--Data Processing
• The department is still waiting for OneNet.
• ECU is submitting student loans to NSLDS (National Student Loan Data System), which is administered by the Department of Education. Files are now being created and loaded into the system. The goal of this is to track student loans across all higher education institutions. A by-product is the expected availability of on-line federal financial aid transcripts for the 1996-97 school year.

4. Kenneth Moore--School of Education & Psychology
• Dr. Moore spent three days with NCATE for orientation and reaccreditation updating. He reported that approximately one-third of the institutions up for reaccreditation with NCATE are placed on probation which results in a full visit in two years. ECU's next review is scheduled in spring 1998.
• In September, the Regents Teacher Education External Review Team made its final follow-up visit. The Team was quite pleased with the ECU response to the twenty-three recommendations made by the initial review team. Indeed, the Team reported ECU presented the best response to those recommendations. The visits and review has resulted in several positive changes in the teacher education program at ECU.

5. Richard Alford--Social Sciences
• Joe Sims is at home recuperating from surgery.

6. Chuck Perry--Library
• Nutrition is the most searched word since last month.
• Mary Evans completed her Ph.D.
• A memo was distributed announcing a forthcoming conference "Cyberspace on Campus." The conference is set for Friday, November 3 at 9:30 a.m. to 3:00 p.m. at OSU-OKC Student Center in Oklahoma City. Contact Dr. Perry if interested.

7. Nancy Thomason--Continuing Education
• Continuing Education is offering professional education classes. Some offered are Residential Care Facility Training, CPA Training, Water and Wastewater Training, EMT and Advanced EMT, CEU for Deaf Educators, and Working with Freon.
• Dr. Anderson announced that Ms. Thomason and her staff have just coordinated a national conference held in Kansas City. They represented ECU well.

8. Jack Paschall--School of Graduate Studies
• The office is trying to stay in close touch with area vo-techs and Seminole Junior College in conjunction with OneNet.

9. Tim Green--Health, Physical Education & Recreation Division
• ECU is now a Division II member of NCAA per an acceptance letter from Shirley Johnson. NCAA has now cut off requests for membership. Dr. Green just returned from NAIA and reports that he is not sure about the future of that organization.
• Friday, October 13, the department is hosting a cross-country race. All are invited to watch them run.

10. Shirley Talley--Arts & Letters Division
• John Green's art show continues through November 3. Wallace Owen will start a new show November 6. A reception is set for November 7 at 7:00-8:00 p.m..
• Approximately 500 people attended last week's play, The Diviners. High school students from five high schools will be performing in one-act plays.
• The Tournament of Bands was a big success last Saturday and plans are underway for next year. Dr. Starla Hibler gives a faculty piano recital October 26 in the Dorothy Summers Theatre. The Little Dixie Vocal Contest will be on campus October 31 and November 2. This event brings 2,000 high schools to the ECU campus.

11. Bill Osborne--Grants/Research Information Center
• Strategic planning is continuing. A draft will be sent to schools/divisions next month. The Futures Forum date is moved to November 17.

12. Mickey Cowan--School of Business
• About 60 people attended the School of Business reception during Homecoming. Two candidates for the position of Dean of the School of Business were on campus last week. Deans/Division Chairs are to send comments to the academic affairs office if they visited with the candidates.

13. Kurt Jackson--Assessment Center
• A sample copy of the Accounting Department's student assessment goals for their program was distributed. It is to be used as a guide to others in revising their departmental assessment plans. Tentatively revised plans are due to Dr. Jackson by February 14, 1996.

1. Summer School
• Faculty load allocations have not been made. A meeting is scheduled with the deans for Monday, October 16 at 2:00 p.m. in conference room 101, Administration.

2. Academic Administrators' Evaluation
• A suggestion for revising the Administrators' Evaluation was to add the statement "Do not mark an answer if you do not feel you have such information to evaluate an item." Council members made no suggestions.
• The February 5 draft of the document will be used with the suggested revision. No other suggestions or comments were made.

3. Retention Activities
• Dr. Anderson will assemble and distribute the school/division retention activities.

1. School/Division Secretary Meeting
• A meeting of academic school/division and department secretaries is set for Tuesday, October 17, 1995, at 3:30 p.m. in conference room 101, Administration. Academic forms and other items will be discussed.

Duane C. Anderson
Vice President, Academic Affairs