Office of Academic Affairs

Minutes of Academic Affairs Council - July 23, 1996
Conference Room 101, Administration

Members Absent: Jack Paschall, Ray Quiett

Others Present: Holly Sewell

Recorder: Sue Milner

Dr. Anderson, vice president for academic affairs, called the meeting to order at 1:30 p.m. Minutes from the previous meeting held on June 17, 1996, were approved as distributed.

I. VICE PRESIDENT FOR ACADEMIC AFFAIRS' AGENDA

I. COI Report - July 18, 1996
• Additional discipline areas will be added this year to the Regent's Transfer Curriculum project. We have submitted our list of faculty for membership on these committees.
• The State Regents Office is working on course inventory coding. An update of all current course inventories is to be sent to the Regents on disk by August 18. This information will override the inventory presently in place.
• Committee reports:
  1. The Electronic Media Committee reported that ECU, OSU, OU and Rose State are the only sites in the state that can send and receive full motion video classes at present. For the fall 96 semester there will be a dual system in place with the old talk-back television and OneNet. Support costs and pricing issues for OneNet were also discussed.
  2. College Core/Articulation Committee have set up new committees to work during the fall semester to complete a final transfer information document (course equivalency matrix). Dr. Anderson was appointed to advise the History group.
  3. The Grading Revision Committee has been asked to re-examine the grading policy to conform to the new refund policy. The new refund policy states that changes in schedules and complete withdrawals from the institution during the first ten days of classes in a regular semester or during the first five days of a summer term will result in full charges for courses added and full credit for courses dropped. No refunds will be made after the first ten days of classes in a regular semester or after the first five days of a summer term except as stipulated for first-time enrollment of Title IV recipients. Under the new policy a 100% refund will still be considered a withdrawal.
• Revisions to the concurrent enrollment policy were approved and will be implemented beginning with the fall 1997 semester. Students must have on file an ACT score of 21 or higher and meet the subject cut score of 19 or above. The revision removes institutional secondary assessment testing.
• The State Regents approved revisions to the policy "Residence Status of Enrolled Students in the Oklahoma State System of Higher Education" regarding nonresidents who marry Oklahoma residents. The policy makes nonresidents newly married to an established Oklahoma resident eligible for immediate residence status.
• A revision to the "Policy Statement on the Assessment of Students for Purposes of Instructional Improvement and State System Accountability" adds graduate student assessment to the policy. The policy requires institutions to develop assessment testing for graduate programs.
• Both nonpublic schooled secondary students and public school secondary students have the option of selecting the residual ACT or National ACT test for admission purposes.
• Several items have been posted for action in September:
  1. Elementary teacher certification candidates will be required to complete 12 hours in four areas - English/languages; math; science; and social science.
  2. Methods courses will not count.
  3. Foreign language competency is still being proposed.
• OSU withdrew its request for a 20% admission window.
• The Quality Initiative Grant at ECU has been funded for a third year.
• ECU has been approved to offer courses leading to the Superintendent Standard Certificate.

2. Calendar Dates
• Final exams for the summer term are July 30 & 31.
• Grades are due in the Registry Office by 10:00 a.m. on Friday, August 2.
• Administrators report back to work Monday, August 12.

3. Summer Enrollment Update
• ECU's FTE enrollment and headcount are both down compared to the same time last year.

4. Fall Enrollment Update
• FTE is down 2.6% and headcount is down 3.9% at the end of summer walk-in enrollment compared to a year ago.

5. Schedule and Faculty Load Report Calendar
• Dr. Anderson distributed to the committee a grid showing when semester schedules and faculty load reports are due in the Academic Affairs for the next three semesters.

6. Concurrent Resolution
• House Resolution No. 1097 was sent to all university presidents directing the immediate removal from university computers and computer systems of all obscene material. All institutions are to make reasonable efforts to comply, as well as take action against any violators.

7. 1996-97 Equipment Budgets
• Equipment budgets were distributed. Dr. Anderson stated that computers must be purchased from the bid list.

8. Other
• Meeting dates for the 1996-97 Academic Affairs Council meetings were distributed.
• Dr. Anderson asked deans/division chairs to review the Lower Level Night Class Schedule for Fall 1996-Spring 1999 and bring back comments for discussion at the September meeting.
• Dr. Anderson provided an article from the July 7 edition of The Sunday Oklahoman concerning American Indian enrollment in Oklahoma colleges and universities.

1. Continuing Education & Community Service--Nancy Thomason
• September 13 & 14 is the 2nd Annual Writers Conference. This conference will provide information on how to write short stories and get published. The Elder Learn program will be on campus this fall to provide people 55 and older with ways to learn new ideas. A taxidermy class is scheduled for the fall semester.

2. Data Processing--Bob Feighner
• The department is in the process of selecting someone to fill their new computer technician position. Mr. Feighner reminded council members that anyone interested in sending campus-wide messages on e-mail should put it on the electronic bulletin board by contacting the net manager rather then mass mailing it to everyone's e-mail box. Fibre optic cable will soon be in place at Kerr Center allowing the HPER department to be connected to the network system.

3. Library--Chuck Perry
• "Blood" is the word most searched this month. Preliminary planning is underway for the move to the new library.

4. Arts & Letters Division--Shirley Talley
• Dr. Talley reported that the Music department hosted a successful band camp this summer.

5. Ed Brackett--Title III
• Anne Quinlan, department secretary, is leaving July 31. Applications are being reviewed for a replacement. Forty-nine new computers have arrived on campus. The Title III external evaluator will be on campus July 24

6. Health, Physical Education & Recreation--Tim Green
• Dr. Green announced ECU will join the Lone Star Conference. In this conference there is a possibility of adding two additional ladies sports. A full schedule will be in place for the 1997-98 academic year.

7. Tim Green--Health, Physical Education and Recreation
• Two sports seasons are in progress: football and cross country. ECU is the OIC defending champion in cross country.

8. School of Mathematics & Sciences--Bruce Weems
• Dr. Weems reported that all faculty positions had been filled.

9. Pamla Armstrong--Registry
• Ms. Armstrong provided the council with a draft copy of the"Petition to Remain Under Pre-1996 General Education Requirements." If approved, this petition will be used for those students coming to ECU Fall 1996 or later who have been in continuous attendance at other schools prior to Fall 1996 and were preparing for transfer to ECU at the time of their attendance. If the petition is approved, the student will be allowed to remain under the pre-1996 General Education Requirements provided that they remain in continuous attendance at ECU (excluding summers).

10. School of Business--Linda Mitchusson
• Sharyl Braddock is the new school secretary. Computers for the computer lab are here. Mr. Frank Vater and Mr. Dean Qualls are the new co-directors of the SBDC. Dr. Charlie Jones has been named the new Director of the Oscar L. Parker Center for the Advancement of Ethical Standards in Business and Society. This is a two year appointment. Dr. Yvette Harjo has been selected as this year's winner of the Boswell Award.

11. School of Education and Psychology--Kenneth Moore
• Dr. Moore reported on the continuing process of writing the rules for the new teacher certification program.

• Dr. Anderson has information for anyone interested in attending a Regents Education Program "Multicultural Education for Little Dixie" at Murray State College on August 13.
• The first ever "Beginning Freshman Picnic and Rally" is scheduled for August 20 at 6:30 p.m., on the east lawn at Kerr Center. This event is sponsored by ECU, ECU Alumni Association and PFM.
• Dr. Bill Osborne has been reassigned to the Education department beginning with the fall 1996 semester.
• Mr. Ray Farmer, former ECU Chief of Police, passed away July 22. His funeral is scheduled for July 25 at 10:00 a.m. at the First Baptist Church in Ada.

There being no further business, the meeting was adjourned at 3:30 p.m. The next meeting is scheduled for September 17 at 9:00 a.m.

Duane C. Anderson
Vice President for Academic Affairs