MINUTES--ACADEMIC AFFAIRS COUNCIL
May 6, 1997
Conference Room 101, Administration
Members Present: Duane C. Anderson, Pamla Armstrong, Ed Brackett, Bob Feighner, Kurt Jackson, Charlie Jones, Linda Mitchusson, Kenneth Moore, Jack Paschall, Chuck Perry, Ray Quiett, Shirley Talley, Bruce Weems,
Members Absent: Tim Green, Nancy Thomason
Others Present: Sherri Huneycutt, Holly Sewell
Recorder: Sue Milner
Dr. Anderson, vice president for academic affairs, called the meeting to order at 9:00 a.m.
I. Approval of Minutes
The minutes of April 8, 1997, were approved as submitted. Dr. Anderson introduced Ms. Sherri Huneycutt, Coordinator, who attended for Ms. Thomason.
II. Unit Reports
Assessment & Institutional Research Center--Dr. Kurt Jackson
Dr. Jackson asked for Assessment Plans that have not been returned. Deans have received a copy of the enrollment and advisement procedures for summer. Orientation and beginning freshmen enrollment will be held in the Raymond Estep Multimedia Center. Note that beginning freshman enrollment has been moved from the Regent's room.
Title III & Grants-Research Information Center--Mr. Ed Brackett
The last year for the current Title III grant begins October 1, 1997. Last week, an external consultant visited Title III and reported the program was doing well. Grant applications totaling $3,984,922 were submitted at the end of April. Cash awards are available to faculty making application for grants. Faculty members receive $100 for first-time grant applications (a first-time grant is one submitted every fourth year). If the grant is funded, the faculty member receives an additional $200. These awards are to acknowledge and reinforce external funding. This is the fourth year cash awards have been given.
School of Graduate Studies--Dr. Jack Paschall
OneNet coordinators met recently on East Central University's campus to discuss the coordination between sites, testing procedure, enrollment process, etc. Dr. Paschall, Ms. Pam Bailey and Ms. Sherri Huneycutt attended the Oklahoma Distance Learning Association in Tulsa last week. Dr. Anne Davis' in-service activities went very well.
School of Mathematics & Sciences--Dr. Bruce Weems
An ECU student, Chad Landgraf, has been accepted to go to NASA in Alabama to do research with Dr. James Lowry. Two chemistry professors are developing a research brochure that describes research activities of ECU's faculty and students. The publication highlights and promotes undergraduate research as well as faculty research. It is believed the publication will be a useful tool in recruiting and public relations. The School will be contacting departments to learn what research activities were done in the past year and launch the program this fall. The School completed the interview process for cartography and computer science positions.
Faculty Senate--Dr. Charlie Jones
Dr. Jones announced the passage of the Constitutional Amendment. New officers are Nick Cheper, president, James Burke, vice president, and Bill Walker, secretary-treasurer. Dr. Anderson thanked Dr. Jones for his participation on the Academic Affairs Council and stressed the importance of Faculty Senate representation on the Council.
Libraries--Dr. Chuck Perry
Due to delays in the arrival of shelving, the planned date for the move to the new library has been postponed to August. Also, the dedication of the library is rescheduled for August.
School of Business--Dr. Linda Mitchusson
The School is interviewing candidates for two positions in the management and marketing areas. Dr. Jaclyn Rundle will be leaving at the end of this semester to accept a position in Minnesota. An ECU student, Kevin Turner, spoke at a recent business awards banquet. The Small Business Development Center received approval of its budget at the end of April. May 6 is the deadline for submission of applications for the Boswell Chair.
Registry--Ms. Pamla Armstrong
Finals start Wednesday, May 7. Rosters will be placed in faculty boxes. Grades are due May 15 at 10:00 a.m. The morning and afternoon Commencement ceremonies are on Saturday at 10:00 and 2:00. The OSRHE web address is www.osrhe.educ/ and is open for public comment.
Division of Arts & Letters--Dr. Shirley Talley
Recitals and programs are ongoing with good attendance. The division is also in various stages of the interview process for positions in the English-Languages and Communication Departments. The student art show in the art gallery is still on display through May 13.
School of Education & Psychology--Dr. Kenneth Moore
Searches are completed for two education faculty members. A search is still in process for the elementary education position, which was reopened. The School Psychometry and School Psychology course sequences, which will lead to certification, have been submitted to the regents.
Data Processing--Mr. Bob Feighner
A draft Instructional Software Installation Policy was distributed. The policy is intended to benefit both faculty and data processing in the adoption of software. Deans will distribute the policy to faculty members who are involved in adopting software for instructional purposes. The policy will be on the June agenda for comments.
Division of Social Sciences--Dr. Ray Quiett
Social Sciences faculty members have received several awards and honors. Dr. Scott Barton received an NEH grant; Dr. Davis Joyce's McCasland award also included a $1500 stipend. Dr. Thomas Cowger has an NEH summer stipend of $5000. Dr. Sherri Spaar is going to the University of Texas on an NEH program. Dr. Quiett received a card from council members and coffee cake to honor him on his retirement.
III. Vice President for Academic Affairs Agenda
A. COI, May 1, 1997
1. Ms. Sue Tate presented a new project for which Oklahoma was selected first to participate. The project is initiated by the Adult Guardianship Mediation programs. The program may open up opportunities for internship locations for students in the areas of pre-law, legal studies, human resources and counseling. A conference is scheduled at Oklahoma City June 3, 1997. The conference is free to faculty.
2. Bryce Fair gave a legislative update on projected allocations for the 1997-98 fiscal year. Approximately $165 million in new money has been allocated to education committees. Allocations to roads and prison issues will impact higher education funding.
3. Changes in the policy statement on proposed revised Program Approval and Program Review Polices were approved.
4. There was brief discussion of the April 11 state regents' meeting. The following proposed revisions were approved: revision to the Admission Policy relating to undergraduate students entering by transfer from an out-of-state institution; admission of students for whom English is a second language; and, a one-year extension of applied math as a substitute for college entry. This will allow time for the completion of a four-year study of students use of applied mathematics in combination with Algebra II.
5. Degree signatures: A proposal to revise the current policy of requiring one original signature on degrees was not approved; however, it will be on the next agenda.
6. The minutes of the Citizens' Commission on the Future of Oklahoma Higher Education meeting are available for review.
7. The OSRHE's home page now includes transfer matrices. Students may see what courses have been approved for transfer credit.
B. Calendar Dates
1. May 7-9, 12-13 Final exams. Exams should be given at the scheduled time. The calendar is set to include final exams as part of the minimum time requirements.
2. May 10 Commencement is Saturday, 10:00 a.m. and 2:00 p.m.
3. May 15 Grades are due by 10:00 a.m. Thursday.
4. May 24 Girls State.
5. June 2 Summer Session, Beginning Freshmen enrollment and assessment at 8:30 a.m. Note that orientation is now scheduled in the Estep Media Center.
6. June 2 Faculty Return
7. June 3 Summer class work begins.
8. June 10 Academic Affairs Council meeting.
C. Professor of the Year
Dr. Anderson referred to information he received on the 1997 U. S. Professor of the Year program. Deans and department chairs are invited to nominate exceptional members of its faculty. Entry instructions are available.
D. Enrollment Updates--Summer and Fall
Summer undergraduate FTE is down 0.2%; Graduate FTE is down 22%; Total FTE is down. 4.5%. Fall total FTE is down 1.5%.
E. Performance Admission Standards
University presidents received a letter from OSRHE concerning the Performance Admission Standards for 1998-99. Effective this fall, beginning freshmen must have a minimum ACT composite score of 22 for admission to a comprehensive institution. Regional institutions remain at a minimum ACT score of 19 for beginning freshmen.
F. Advisor Schedule for Summer Enrollment
Deans are to develop a schedule for faculty advisors and submit it to the academic affairs office. Walk-in enrollment is June 16 through July 18, Monday through Friday from 8:00 to 5:00 p.m. Beginning freshmen enrollment begins June 17 through July 11, Tuesday through Friday from 1:00 to 5:00 p.m.
1. Preparations are in progress to receive bids for OneNet instructional classrooms to be installed in the new University Center before the end of June.
2. Dr. Anderson distributed a summary of FTE and headcount enrollment information of Oklahoma public and private colleges and universities.
3. Dr. Anderson distributed an Advisor Update for Beginning Freshman Summer & Fall 1997.
4. Deans are to respond by June 30 to correspondence from Dr. Anderson concerning the annual report.
5. Dr. Dennis Boe has arranged for ECU to host an OSLEP conference January 21-25 and the Biology Department will co-host the conference.
6. Dr. Anderson distributed the 1996-97 Multicultural Report. He expressed his appreciation for the wide variety of information collected from departments.
7. Dean and department chair position descriptions are being reviewed. These will be returned shortly.
8. Rank promotion recommendations have gone to the President and will be included in the May 16 Board Meeting. Applicants will be notified once the recommendations are approved by the Board.
V. Old Business
A. Humanities Courses--Rotation The Humanities Course Rotation sheets are due. They should be returned to the Academic Affairs Office.
B. Majors--Reformat Deans are to review major descriptions and course requirements in the ECU Catalog and consider reformatting the course listings for the next catalog.
C. Equipment Budget Deans and department chairs have an opportunity to revise those items that should be moved from Instructional Technology to Equipment. It is also time for deans to prioritize department lists. Revisions are due May 16.
VI. New Business
Deans will return to campus August 11 for the fall semester. August 12-13 is planned for the Council retreat. New faculty orientation is scheduled for Friday, August 15; faculty return August 18; enrollment is on the 19th; and, classes begin August 20.
There being no further business, the meeting was adjourned at 12:15 p.m.
Duane C. Anderson
Vice President for Academic Affairs