Office of Academic Affairs
Minutes of Academic Affairs Council - October 8, 1996
Members Present: Duane
C. Anderson, Pamla Armstrong, Ed Brackett, Bob Feighner, Tim Green, Kurt
Jackson, Charlie Jones, Linda Mitchusson, Kenneth Moore, Jack Paschall, Chuck
Perry, Ray Quiett, Nancy Thomason, Bruce Weems,
Members Absent: Shirley Talley
Others Present: Delma Hall, Holly Sewell
Recorder: Sue Milner
Dr. Anderson, vice president for academic affairs, called the meeting to
order at 9:00 a.m. He welcomed Ms. Delma Hall, department chair of
communications, who attended for Dr. Talley.
I. APPROVAL OF MINUTES
II. OLD BUSINESS
- The minutes of September 17, 1996, were approved as distributed with two
corrections. Page 3, Faculty Senate--Dr. Charlie Jones, should read "The
Faculty Senate would be discussing dead days...,' and 'By-laws are under
development and election procedures are in place."'
- Dead Week and Final Exams.
Dr. Anderson summarized the
historical use of dead week and Dr. Jones reported on the discussion of the
Faculty Senate concerning this topic. The primary complaint from students is
some faculty give exams the week before the final exam period. There was
limited discussion and no consensus on a course of action.
- Early Enrollment Policy and Procedures
Concerns expressed were
faculty advisor availability during the walk-in enrollment during the summer,
the scheduling of scholarship student early enrollment during the week prior
to final exams, and drop/add period between semesters. Dr. Anderson believes
any changes in current practice must include changes that are student service
oriented. Discussion included student advisement at a central advisement
center and using students in the advising process.
- Campus Recycling Program Dr. Anderson, Dr. Weirick, Mr. Baker, and
Mr. Howarth are working out the details of a recycling program. A plan is
forthcoming that will allow the placement of receptacles in all departments to
- Lower Level Night Schedule This topic was deferred until the next
meeting in November.
Continuing Education & Community Service--Ms. Nancy
ThomasonIV. VICE PRESIDENT FOR ACADEMIC AFFAIRS AGENDA
- Registration for the 13th Annual Peer Tutoring in Writing Conference is in
progress. The ECU Writing Center is hosting the conference. A reception for
international students is scheduled in the south cafeteria from 4:00-6:00
p.m., October 24.
Arts & Letters Division--Ms. Delma Hall (for
- There was good attendance at the latest theatre production, Harvey. The
music department is hosting the Oklahoma Tournament of Bands and expects 1,800
students. Little Dixie Choral Contest expects to attract approximately 2,200
high school students on October 29-31. Jim Alford has the first faculty show
for Art, starting October 8.
Library--Dr. Chuck Perry
- The topic of the month is "Biology." The construction of the new library
is progressing. Dr. Perry reported the bid process is at the stage of working
out detailed specs for equipment.
School of Mathematics &
Sciences--Dr. Bruce Weems
- The Biology department received an NIH grant award of $322,000 over two
years including $60,000 for equipment. Dr. Cluck and Dr. Biles are the
Social Sciences Division--Dr. Ray
- Human Resource and History faculty attended national conferences to
present papers and chair meetings. Dr. Joyce is scheduled for the next
Hedgehog and Fox lecture.
School of Business--Dr. Linda
- Dr. Mitchusson reminded council members of the upcoming Boswell lecture,
7:30 p.m. on October 29.
School of Education & Psychology--Dr.
- Dr. Moore pointed out that programs will not meet general studies'
guidelines for teacher certification if students are required to take only
courses in a particular discipline rather than a selection from the liberal
arts area. Dr. Anderson suggested a meeting with department chairs, deans and
Dr. Moore for further discussion.
Assessment and Institutional
Research--Dr. Kurt Jackson
- The Fact Book will be available soon. General Education tests are slated
for October 23 and 24 in the Student Union Ballroom and Regents
Title III & Research/Grants Development--Dr. Ed
- Title III has completed its third year. Funding has been appropriated for
next year at the same level. They have submitted several applications for
summer academies and Eisenhower grants.
Health, Physical Education
& Recreation--Dr. Tim Green
- The campus network has been expanded to the Kerr Center. A community
fitness grant has been submitted to NCAA.
School of Graduate
Studies--Dr. Jack Paschall
- ECU is collaborating with Cameron, Southwestern, and USAO Universities to
transmit some cooperative programs. They will start with Master of Education
in School Counselor program. Students may declare a degree from ECU or
Southwestern through this cooperative effort.
1. COI, October 3, 1996.
2. Calendar Dates
- A representative from the Oklahoma Foreign Language Teachers Association
discussed the competency testing proposal for prospective teachers.
- A college guide was distributed. Dr. Anderson referred to the "Courses
to Take" section and the requirement of 15 core units for high school
students, which takes effect for fall 1997 admission.
- The State System Curriculum Transfer Project is working on the
establishment of course equivalencies between universities. Chairs of the
twenty discipline groups will present their reports by November 18. The
State Regents' staff will assign a cross-walk number to these course
- There were several committee reports. The Electronic Media Committee may
propose some revisions to their policy.
3. Student Fees.
- October 14, Insurance meetings start. All employees should attend a
- October 16, last day to drop a course with automatic "W."
- A memo will be sent to faculty that night classes do meet Wednesday,
- October 17, ECU Tigers play Langston here at 7:30 p.m.
- October 21, 1997 summer school allocations are due to deans.
- October 25, last day to add 8-week courses.
- October 28, early enrollment begins. Honors and Title III students only
enroll this day. Honors enroll in the Arts & Letters Division office and
Title III students enroll at Title III office.
- October 29, Boswell Lecture at 7:30.
The university will be submitting new student fees to the Regents by
November 1. Students may not be charged unapproved fees. 4.
- Dr. Anderson thanked the Deans and others who sent the school/division
secretaries and staff to the Excel workshop.
- Minimum wages go up again in September 1997. Budget revision for student
wages will be sent to deans/division chairs for distribution to departments.
- The Regents sent an annual notice to ECU asking for submission of
applications for the Common Market.
- A schedule of dates for the development of next year's Interscholastic
Meet was distributed. Mr. Todd Essary will be on the agenda in November or
December to discuss the Meet with council members.
- Dr. Anderson reminded deans/division chairs that all syllabi should be
checked to see if every course is submitted for the fall semester. Only Part
I must be submitted to the Academic Affairs office but Part I and II may be
Dr. Anderson suggested that, from now
until the Coordinating Committee submits its report, faculty should submit
their suggestions for reorganization to that committee. Dr. Anderson
reaffirmed that any academic reorganization is not an opportunity for
retrenchment, program deletion or change, or new programs to be added.
Hopefully, only programs with similarities or disciplinary affinities will
be included in any new proposed department structures. Program review,
assessment, etc. will not be discontinued. Job descriptions will be written
for chairs, coordinators, and deans to specify the duties of each.
VI. MEETING ADJOURNED
meeting adjourned at 12:10 p.m. The next meeting of the Academic Affairs
Council is set for Tuesday, November 12, 1996.
Duane C. Anderson Vice President for Academic Affairs