Office of Academic Affairs

Minutes of Academic Affairs Council - September 17, 1996
Room 101, Administration

Others Present: Holly Sewell

Recorder: Sue Milner

Dr. Anderson, vice president for academic affairs, called the meeting to order at 9:00 a.m. He extended a welcome to Dr. Charlie Jones, president of Faculty Senate. He will be joining the Council regularly to facilitate communication between administration and faculty.

I. APPROVAL OF MINUTES

• Minutes of August 14-15, 1996 were approved as distributed.

COI, September 12, 1996.

• Dr. Ann Morgan, chair of the State Regents, met with the Council and explained a new planning activity that last about eighteen months. Dr. Morgan will appoint a thirty-member Citizen Committee chaired by Gene Rayburn and Jim Tolbert, and Larkin Warner will serve as chief of staff. They will look at four education issues:
  1. How to deliver better educational services to the State
  2. Appropriate measures to determine success in higher education
  3. How to improve the teaching-learning process
  4. How to better manage scarce resources.
  Dr. Anderson is confident that universities will be called upon to provide data, attend meetings, and discussion.
• The Council spent time on upcoming transfer curriculum projects and reports from several of its committee.

Fall Semester - Start-up - Review

• Enrollment looks good. ECU should break even with last fall. Other regional universities are down. Panhandle is up 25% but started from a low base. All regional universities are down in transfer students.

Calendar Dates

• September 18--last day to drop a first 8-week course.
• September 19--Career Day from 9:00 a.m. to 1:00 p.m.
• September 21--Saturday evening ECU plays Tarlton football game.
• September 23--Prepare payrolls to submit to VPAA by October 1.
• September 25--Last day to change I grades--Spring and Summer '96.
• October 1--Call for proposed Faculty Load Reports due 11/18.
• October 2--Course syllabi due to VPAA. New syllabi's format should be used.
• October 4--Call for Spring/summer '97 seminars due 11/14.
• October 5--Homecoming.

Faculty Professional Development Brochure

• An Excel workshop for department secretaries is keyed to the entry level and will use some forms supplied by the VPAA office. Dr. Anderson asked deans to release secretaries to attend the workshop beginning September 23.
• September 24, Ms. Chamberlain and Mr. Hanson conduct a workshop for faculty and staff on how to start a home page. The workshop is limited to 20. If interested, call Holly Sewell at x204.

Academic Committee - 1997-98 ECU Catalog

• Fall meeting dates are September 24, October 22, November 26, and December 10. The Committee will not accept changes after the December 10 meeting. The next catalog will be published and on campus for 1997 fall early registration. A one-year calendar is tentatively planned because of the teacher education changes. Instructions will be sent for revisions to the catalog departmental narratives.

Sale of PCs - Draft Policy

• Mr. Pokorny, Mr. Baker, and Mr. Feighner have devised a policy for the disposition of old PCs. There will be a procedure for signing off and sending to Computer Services old PCs when a department believes they are outdated. Mr. Feighner will verify that all files and software have been removed. This policy will help ECU with the legal management of software and licenses.

Other

• Dr. Gerald Williamson, vice president for student services, is planning a series of visits to community colleges. He asks deans to provide him with faculty who would like to go on these trips for recruiting. Additional information will be forthcoming.
• Faculty Senate had comments on the early enrollment policy. The current practice will be reviewed as an item on the agenda in October.
• Minimum wage increases to $4.75, effective October 1. There should be no change in the work hours of regular students in the academic areas. This does not apply to workstudy.
• In the ECU Journal, the goals of the Student Senate are listed. Two are establishing a counseling center on campus and initiating dead days before finals. Dead days will be discussed again at the October Academic Affairs Council meeting.
• Dr. Anderson is taking a group of twenty faculty members to Edmond for a meeting on system-wide transfer course equivalency. The group consists of eight faculty from last year and twelve additional faculty this year. Faculty are getting together and deciding which courses are equivalent. ECU faculty must be involved in the outcome of equating courses. This is probably one of the most important statewide projects underway.
• Dr. Anderson asked academic deans to meet Thursday, November 26 from 1:00 to 3:00 in room 101, Administration to talk about various items. He will send an agenda.
• Dr. Anderson distributed a graph showing admission status of first time freshmen and transfer students. A graph showing undergraduate degrees granted by admission status was distributed. Council members reviewed the trends of both.
• Dr. Anderson is meeting with Mr. Curtiss Baker and Mr. Mike Howarth to solicit the physical plant's help to get ECU's required recycling program carried out.
• Next Tuesday, September 24, the McNair scholars have their Poster Day. This is a day when students present their projects in a poster display. Faculty are encouraged to support these students by attending.

• Health, Physical Education & Recreation--Dr. Tim Green
  The first home football game is Saturday, September 21 at 7:30 a.m. The department and registrar, Pamla Armstrong, have been working on NAIA and NCAA eligibility. Dr. Green commended Ms. Armstrong for her hard work.
• Faculty Senate--Dr. Charlie Jones
  The Faculty Senate would be discussing dead days before final exams. Minutes of their last meeting have been distributed. Faculty Senate officers are Charlie Jones--president, Terry Cluck--vice president, and Anita Walker--secretary/treasurer. This is a carry-over of officers from the Faculty Council. Election on Dismissal of Tenured Faculty for expired terms is in process. By-laws are under development and election procedures are in place. The Senate will be working on these topics of issue.
• Registry--Ms. Pamla Armstrong
  Faculty are to identify students in class who are not on the class roster. Students not on the roster should be sent immediately to the Registry office. A workshop on Regents'/Institutional Policy & Advising Update will be available for faculty again this year and a Regents' Policy Workshop for New Faculty is in November. The number of students applying to go under the pre-1996 general education curriculum has been very low. The Registry office expected more students to apply; therefore, advisors need to be aware that others may need to select this option.
• Data Processing--Mr. Bob Feighner
  The Kerr Center wiring for the network is nearly complete. Computers in the Writing Center have been upgraded. Every student lab is now operating with 486 machines or pentiums and widows compatibility. The National Student Loan data system will connect directly to Student Financial Aid transcripts. All individual colleges can check not only if the student is deficient on any loan, but if the student is enrolled at multiple institutions.
• Library--Dr. Chuck Perry
  The two most searched topics this month were "education" and "music."
• Arts & Letters Division--Dr. Shirley Talley
  Art has some ongoing art shows. Jim Alford's exhibit starts October 4. Theater is working on the play "Harvey." The ECU Cultural Affairs Committee is sponsoring Lou Anne Johnson for her lecture, "Teaching Doesn't Have to Hurt." Wednesday, September 25, at 5:30 in Dorothy I. Summers Auditorium.
• Continuing Education & Community Service--Ms. Nancy Thomason
  Thirty international students from eighteen countries have enrolled. Some will run for a Student Senate position and Homecoming Queen contest. ECU will downlink two series of teleconferences. One is by "The Teacher's Workshop and National University Teleconference Network," and the second series is by "Interactive Teaching Network." Dates and times will be distributed. Ms. Thomason has been elected to serve on the National Board of Directors for the Association for Continuing Higher Education, Inc. for a three-year term.
• School of Business--Dr. Linda Mitchusson
  The School is busy putting together a resume' booklet for students who will graduate next year. October 1 is the deadline for submitting resumes. These will be sent to potential employers on the students' behalf. The responses from students have been quite positive. A new business brochure has been deferred until more information is received on the status of the Military Science Program. Two committees are working on an MBA curriculum. A room is being remodeled to house office equipment and resources that will be accessible to School of Business faculty at all hours. The Boswell lecture is set for October 29. Dr. Yvette Harjo is the recipient of the award this year. She will have a panel discussion relating to the Native American tax issue. Ms. Sherri Huneycutt and Dr. Mitchusson will serve on the Board of Directors of the Business and Industry Council. The School of Business had their back-to-school picnic for faculty and students at Wintersmith park September 12.
• School of Education--Dr. Kenneth Moore
  Fifteen to twenty people from ECU attended the Portfolio Institute at OSU in Stillwater. The Institute addressed various components of portfolios which will be an integral part of the future teacher education program requirements. Cindy Ross attended the evening session and addressed two issues: foreign language requirements of all teacher education candidates and the twelve hour requirements in the four areas of English, math, science and social studies for early childhood, elementary, and special education certification candidates.
• Social Sciences Division--Dr. Ray Quiett
  Davis Joyce's recent book on Oklahoma History will be out shortly in paperback. Human Resources is negotiating with the Department of Corrections for inclusion of corrections pre-service students in the COPs program. A Rehabilitation Grant written by Dr. Richard Baumgartner and Ms. Regina Robertson has been funded for five years at $91,220 per year. Only ten grant proposals were approved out of two hundred. This is a real accomplishment for the Human Resource Department.
• School of Mathematics and Sciences--Dr. Bruce Weems
  The Cartography/Geography department is currently re-mapping the City of Ada. The Family and Consumer Science Department is getting ready for their Homecoming luncheon. Health Information Management acquired a complete 3M Network system that will be a significant addition to the program. Dr. Neman, chair of Chemistry, has been approached by the Oklahoma Geological Society to write a monogram.
• School of Graduate Studies--Dr. Jack Paschall
  Graduate enrollment is up again slightly. Only one class was canceled at Ardmore because of low enrollment. OneNet is now operational. Mr. Stanley Nnochirionye, telecommunications coordinator, has done a good job of getting the system operational. ECU is the first institution in the state to deliver over OneNet to Ardmore. Six classes are offered with 51 students enrolled off-campus. Eleven classes are scheduled for the spring semester.
• Assessment Center & Institutional Research--Dr. Kurt Jackson
  Dr. Jackson would like to know how many faculty are using the SPSS license, if they are using it in any courses, and if so, how many students are enrolled. He suggested a different program for faculty and students but would like more information to make this decision.
• Title III--Mr. Ed Brackett
  Dr. Anderson announced that Mr. Brackett will assume duties as Director of Research/Grants Information Center and continue as Director of Title III beginning October 1. Mr. Brackett is moving his office to 159A, Administration. He asked that faculty and staff contact him for information on grants/research.

• Dr. Anderson distributed the North Central Report site visit report of 1991-92, which lists strengths, suggestions, concerns, and recommendations. He is pleased with the current status of ECU's response and feels confident that ECU could meet the challenge of a review today.
• An updated Lower Level Night Class Schedule was distributed. In light of the changes made in general education, deans were asked to meet with department chairs to review the Schedule and delete, add or change courses. This topic will be on the October agenda.

There being no further business, the meeting adjourned at 11:57 a.m. The next meeting of is Academic Affairs Council is set for Tuesday, October 8, 1996.

Duane C. Anderson
Vice President, Academic Affairs