Office of Academic Affairs
Minutes of Academic Affairs Council - September 17, 1996
Members Present: Duane
C. Anderson, Pamla Armstrong, Ed Brackett, Bob Feighner, Tim Green, Kurt
Jackson, Charlie Jones, Linda Mitchusson, Kenneth Moore, Jack Paschall, Chuck
Perry, Ray Quiett, Shirley Talley, Nancy Thomason, Bruce Weems
Others Present: Holly Sewell
Recorder: Sue Milner
Dr. Anderson, vice president for academic affairs, called the meeting to
order at 9:00 a.m. He extended a welcome to Dr. Charlie Jones, president of
Faculty Senate. He will be joining the Council regularly to facilitate
communication between administration and faculty.
I. APPROVAL OF MINUTES
II. Vice President for Academic Affairs
- Minutes of August 14-15, 1996 were approved as distributed.
COI, September 12, 1996.
- Dr. Ann Morgan, chair of the State Regents, met with the Council and
explained a new planning activity that last about eighteen months. Dr. Morgan
will appoint a thirty-member Citizen Committee chaired by Gene Rayburn and Jim
Tolbert, and Larkin Warner will serve as chief of staff. They will look at
four education issues:
Dr. Anderson is confident
that universities will be called upon to provide data, attend meetings, and
- How to deliver better educational services to the State
- Appropriate measures to determine success in higher education
- How to improve the teaching-learning process
- How to better manage scarce resources.
- The Council spent time on upcoming transfer curriculum projects and
reports from several of its committee.
Fall Semester - Start-up - Review
- Enrollment looks good. ECU should break even with last fall. Other
regional universities are down. Panhandle is up 25% but started from a low
base. All regional universities are down in transfer students.
- September 18--last day to drop a first 8-week course.
- September 19--Career Day from 9:00 a.m. to 1:00 p.m.
- September 21--Saturday evening ECU plays Tarlton football game.
- September 23--Prepare payrolls to submit to VPAA by October 1.
- September 25--Last day to change I grades--Spring and Summer '96.
- October 1--Call for proposed Faculty Load Reports due 11/18.
- October 2--Course syllabi due to VPAA. New syllabi's format should be
- October 4--Call for Spring/summer '97 seminars due 11/14.
- October 5--Homecoming.
Faculty Professional Development Brochure
- An Excel workshop for department secretaries is keyed to the entry level
and will use some forms supplied by the VPAA office. Dr. Anderson asked deans
to release secretaries to attend the workshop beginning September 23.
- September 24, Ms. Chamberlain and Mr. Hanson conduct a workshop for
faculty and staff on how to start a home page. The workshop is limited to 20.
If interested, call Holly Sewell at x204.
Academic Committee - 1997-98 ECU Catalog
- Fall meeting dates are September 24, October 22, November 26, and December
10. The Committee will not accept changes after the December 10 meeting. The
next catalog will be published and on campus for 1997 fall early registration.
A one-year calendar is tentatively planned because of the teacher education
changes. Instructions will be sent for revisions to the catalog departmental
Sale of PCs - Draft Policy
- Mr. Pokorny, Mr. Baker, and Mr. Feighner have devised a policy for the
disposition of old PCs. There will be a procedure for signing off and sending
to Computer Services old PCs when a department believes they are outdated. Mr.
Feighner will verify that all files and software have been removed. This
policy will help ECU with the legal management of software and licenses.
- Dr. Gerald Williamson, vice president for student services, is planning a
series of visits to community colleges. He asks deans to provide him with
faculty who would like to go on these trips for recruiting. Additional
information will be forthcoming.
- Faculty Senate had comments on the early enrollment policy. The current
practice will be reviewed as an item on the agenda in October.
- Minimum wage increases to $4.75, effective October 1. There should be no
change in the work hours of regular students in the academic areas. This does
not apply to workstudy.
- In the ECU Journal, the goals of the Student Senate are listed. Two are
establishing a counseling center on campus and initiating dead days before
finals. Dead days will be discussed again at the October Academic Affairs
- Dr. Anderson is taking a group of twenty faculty members to Edmond for a
meeting on system-wide transfer course equivalency. The group consists of
eight faculty from last year and twelve additional faculty this year. Faculty
are getting together and deciding which courses are equivalent. ECU faculty
must be involved in the outcome of equating courses. This is probably one of
the most important statewide projects underway.
- Dr. Anderson asked academic deans to meet Thursday, November 26 from 1:00
to 3:00 in room 101, Administration to talk about various items. He will send
- Dr. Anderson distributed a graph showing admission status of first time
freshmen and transfer students. A graph showing undergraduate degrees granted
by admission status was distributed. Council members reviewed the trends of
- Dr. Anderson is meeting with Mr. Curtiss Baker and Mr. Mike Howarth to
solicit the physical plant's help to get ECU's required recycling program
- Next Tuesday, September 24, the McNair scholars have their Poster Day.
This is a day when students present their projects in a poster display.
Faculty are encouraged to support these students by attending.
III. Unit Reports
IV. Old Business
- Health, Physical Education & Recreation--Dr. Tim Green
first home football game is Saturday, September 21 at 7:30 a.m. The department
and registrar, Pamla Armstrong, have been working on NAIA and NCAA
eligibility. Dr. Green commended Ms. Armstrong for her hard work.
- Faculty Senate--Dr. Charlie Jones
The Faculty Senate would be
discussing dead days before final exams. Minutes of their last meeting have
been distributed. Faculty Senate officers are Charlie Jones--president, Terry
Cluck--vice president, and Anita Walker--secretary/treasurer. This is a
carry-over of officers from the Faculty Council. Election on Dismissal of
Tenured Faculty for expired terms is in process. By-laws are under development
and election procedures are in place. The Senate will be working on these
topics of issue.
- Registry--Ms. Pamla Armstrong
Faculty are to identify students
in class who are not on the class roster. Students not on the roster should be
sent immediately to the Registry office. A workshop on Regents'/Institutional
Policy & Advising Update will be available for faculty again this year and
a Regents' Policy Workshop for New Faculty is in November. The number of
students applying to go under the pre-1996 general education curriculum has
been very low. The Registry office expected more students to apply; therefore,
advisors need to be aware that others may need to select this option.
- Data Processing--Mr. Bob Feighner
The Kerr Center wiring for the
network is nearly complete. Computers in the Writing Center have been
upgraded. Every student lab is now operating with 486 machines or pentiums and
widows compatibility. The National Student Loan data system will connect
directly to Student Financial Aid transcripts. All individual colleges can
check not only if the student is deficient on any loan, but if the student is
enrolled at multiple institutions.
- Library--Dr. Chuck Perry
The two most searched topics this month
were "education" and "music."
- Arts & Letters Division--Dr. Shirley Talley
Art has some
ongoing art shows. Jim Alford's exhibit starts October 4. Theater is working
on the play "Harvey." The ECU Cultural Affairs Committee is sponsoring Lou
Anne Johnson for her lecture, "Teaching Doesn't Have to Hurt." Wednesday,
September 25, at 5:30 in Dorothy I. Summers Auditorium.
- Continuing Education & Community Service--Ms. Nancy
Thirty international students from eighteen countries have
enrolled. Some will run for a Student Senate position and Homecoming Queen
contest. ECU will downlink two series of teleconferences. One is by "The
Teacher's Workshop and National University Teleconference Network," and the
second series is by "Interactive Teaching Network." Dates and times will be
distributed. Ms. Thomason has been elected to serve on the National Board of
Directors for the Association for Continuing Higher Education, Inc. for a
- School of Business--Dr. Linda Mitchusson
The School is busy
putting together a resume' booklet for students who will graduate next year.
October 1 is the deadline for submitting resumes. These will be sent to
potential employers on the students' behalf. The responses from students have
been quite positive. A new business brochure has been deferred until more
information is received on the status of the Military Science Program. Two
committees are working on an MBA curriculum. A room is being remodeled to
house office equipment and resources that will be accessible to School of
Business faculty at all hours. The Boswell lecture is set for October 29. Dr.
Yvette Harjo is the recipient of the award this year. She will have a panel
discussion relating to the Native American tax issue. Ms. Sherri Huneycutt and
Dr. Mitchusson will serve on the Board of Directors of the Business and
Industry Council. The School of Business had their back-to-school picnic for
faculty and students at Wintersmith park September 12.
- School of Education--Dr. Kenneth Moore
Fifteen to twenty people
from ECU attended the Portfolio Institute at OSU in Stillwater. The Institute
addressed various components of portfolios which will be an integral part of
the future teacher education program requirements. Cindy Ross attended the
evening session and addressed two issues: foreign language requirements of all
teacher education candidates and the twelve hour requirements in the four
areas of English, math, science and social studies for early childhood,
elementary, and special education certification candidates.
- Social Sciences Division--Dr. Ray Quiett
Davis Joyce's recent
book on Oklahoma History will be out shortly in paperback. Human Resources is
negotiating with the Department of Corrections for inclusion of corrections
pre-service students in the COPs program. A Rehabilitation Grant written by
Dr. Richard Baumgartner and Ms. Regina Robertson has been funded for five
years at $91,220 per year. Only ten grant proposals were approved out of two
hundred. This is a real accomplishment for the Human Resource Department.
- School of Mathematics and Sciences--Dr. Bruce Weems
Cartography/Geography department is currently re-mapping the City of Ada. The
Family and Consumer Science Department is getting ready for their Homecoming
luncheon. Health Information Management acquired a complete 3M Network system
that will be a significant addition to the program. Dr. Neman, chair of
Chemistry, has been approached by the Oklahoma Geological Society to write a
- School of Graduate Studies--Dr. Jack Paschall
enrollment is up again slightly. Only one class was canceled at Ardmore
because of low enrollment. OneNet is now operational. Mr. Stanley
Nnochirionye, telecommunications coordinator, has done a good job of getting
the system operational. ECU is the first institution in the state to deliver
over OneNet to Ardmore. Six classes are offered with 51 students enrolled
off-campus. Eleven classes are scheduled for the spring semester.
- Assessment Center & Institutional Research--Dr. Kurt
Dr. Jackson would like to know how many faculty are using the
SPSS license, if they are using it in any courses, and if so, how many
students are enrolled. He suggested a different program for faculty and
students but would like more information to make this decision.
- Title III--Mr. Ed Brackett
Dr. Anderson announced that Mr.
Brackett will assume duties as Director of Research/Grants Information Center
and continue as Director of Title III beginning October 1. Mr. Brackett is
moving his office to 159A, Administration. He asked that faculty and staff
contact him for information on grants/research.
There being no further business, the meeting adjourned at 11:57 a.m.
The next meeting of is Academic Affairs Council is set for Tuesday, October 8,
- Dr. Anderson distributed the North Central Report site visit report of
1991-92, which lists strengths, suggestions, concerns, and recommendations. He
is pleased with the current status of ECU's response and feels confident that
ECU could meet the challenge of a review today.
- An updated Lower Level Night Class Schedule was distributed. In light of
the changes made in general education, deans were asked to meet with
department chairs to review the Schedule and delete, add or change courses.
This topic will be on the October agenda.
Duane C. Anderson
Vice President, Academic Affairs