Others Present: Richard Baumgartner
Recorder: Marilyn Cole

I. CALL TO ORDER
At 9:00 a.m. Dr. Anderson called a regular meeting of the Academic Affairs Council to order.

II. APPROVAL OF MINUTES
The minutes of May 19, 1998, were approved with the correction to make the date read May 19 rather than May 20.

III. AGENDA OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS

COI, June 11, 1998
The Council on Instruction will meet in Oklahoma City on June 11, 1998. Dr. Anderson will report at the next meeting. He did note that the Academic Vice Presidents at institutions that offer baccalaureate nursing programs will meet on June 11 also.

Calendar Dates
June 18     Final Summer 98 Faculty Load Report due
June 10     Syllabi due
July 2     Spring 99 schedules due Spring 99 proposed faculty load report due
July 3     Independence Holiday - no school

Summer Enrollment Reports
Summer enrollment is down 4.5% FTE and 3.3% head count. Enrollment has been down for the past four semesters in a row.

December/January Intersession
Each of the Deans have received e-mail regarding the December/January Intersession and are asked to present proposed courses to be offered. Dr. Anderson would like to have four or five intersession classes offered.

1998-99 Budget
Higher Education received $63.9 million in new monies. Of that amount, only $22 million was one-time money. The remainder will be recurring money.

The Library Technology Fees were approved. Beginning in the Fall 98 semester students will pay 50› per semester hour in Library Technology Fees which will be spent on computer technology in the library. In addition, the Student Activity Fee will be increased 30› to the maximum allowed by law ($5.15).

Other
Beginning Freshman Advising Forms (BFA) - The OSRHE assessment policy requires secondary assessment of students with ACT subject scores of less than 19. For the past four years ECU has elected to test all beginning freshman students in order to establish baseline data for future assessment. Beginning with the summer semester, we will begin testing only those students mandated by the OSRHE policy.
 

Summer Enrollment
Enrollment starts next week. There are 30 students registered for the first two days. Beginning freshman enrollment schedules are ready.

Scholarship Report
Requests for information will continue. The 1995 report is about done, so we will need the 1996 information.

Freshman Rally
Freshman Rally will be August 18 at 6:30. Anyone who would like to assist should contact Dr. Talley.

Continuing Education and Community Service - Ms. Nancy Thomason
The Center has been busy. Within the first two weeks of the Literacy First program 1,113 people have enrolled. They are looking into a new program, certification for administrators of home health care facilities.

Data Processing - Mr. Bob Feighner
No report

Registries - Ms. Pamla Armstrong
Business as usual. Cancellations for non-payment have been processed and rosters are going out.

Libraries - Dr. Chuck Perry
The topic of the month is "floods".

School of Humanities and Social Sciences - Dr. Alvin Turner
Dr. Richard Baumgartner attended the Council meeting for Dr. Turner. There was no report.

School of Mathematics and Sciences - Dr. Bruce Weems
No report.

School of Business - Dr. Linda Mitchusson
No report.

School of Education and Psychology - Dr. Kenneth Moore
Dr. Moore recently spent two days in Washington, DC, talking about standards for teacher certification programs.

School of Graduate Studies - Dr. Jack Paschall
The secretary will be out for a couple of days, so if you have trouble getting through, just keep trying.

Faculty Senate - Dr. Nick Cheper
No report.

Assessment Center - Dr. Kurt Jackson
Some program assessment plans are still out.

Title III and Grants and Research Information Center - Mr. Ed Brackett
55 grants for the year have been awarded for a total of $6,867,102. This is the highest total we have had. The best year previously was $4,906,000. We have a 89.6 success rate on grant approvals for the 1998-99 fiscal year.

Schedule of faculty advisors - June/July enrollment
Schedules had been received from all but one school, and it will be ready today.

Revised night school schedule
Need updated schedule from HPER.

Revised Humanities G1 and G2 schedule
Projected G1 and G2 Humanities have been submitted.

Annual Reports Due June 30
Will be pulling some information out of them for the Academic Plan which is due July 15.

Strategic Plans
Complete copies will be placed in the Library and a copy will be placed in the Document Room for the NCATE visit.

AAC Meeting Dates for 1998-99 - tentative
As there are no apparent conflicts, the AAC meeting dates for 1998-99 will be set as distributed last month and will be posted on the AAC web page.

Four Year Degree Plans
Any additional input comments should be sent to Dr. Anderson as soon as possible.

Computer Proficiency Policy
The draft was found unacceptable. A final copy will be disseminated before the fall semester starts.

An alumnus has given $450,000 for remodeling the former President's house.

Interviews are being conducted to fill the position of Vice President for Fiscal Affairs.

We have made progress in the last few months in filling faculty positions. We have filled 12 positions not counting the 3 hired mid-term. There are still 7 positions to fill.

There being no further business, the meeting was adjourned at 10:45 a.m.
 

Duane C. Anderson, Vice President for Academic Affairs