Dr. Anderson called the regular meeting of the Academic Affairs Council to order at approximately 9:00 a.m.II. ROLL CALL
Members Present: Duane C. Anderson, Pamla Armstrong, Nick Cheper, Bob Feighner, Linda Mitchusson, Kenneth Moore, Jack Paschall, Charles Perry, Shirley Talley, Nancy Thomason, Alvin Turner, Bruce WeemsIII. APPROVAL OF MINUTES
Members Absent: Kurt Jackson
Others Present: Marilyn Cole
Recorder: Sue Milner
The April 20, 1999 minutes of the Academic Affairs Council were approved as posted on the web page.IV. UNIT REPORTS
School of Mathematics and Sciences--Dr. Bruce WeemsV. AGENDA OF VICE PRESIDENT FOR ACADEMIC AFFAIRS
School of Business--Dr. Linda Mitchusson
School of Education and Psychology--Dr. Kenneth Moore
A search is still in progress for two positions in the Health, Physical Education and Recreation Department.
Libraries--Dr. Charles Perry
The most read topic of May is astrology.
The State Department of Education has agreed to underwrite the electronic publication of the Daily Oklahoman newspaper.
School of Humanities and Social Sciences--Dr. Alvin Turner
Computer Services--Mr. Bob Feighner
David Henley has been employed as Network Manager in Computer Services. He will be moving to Ada from Norman.
Graduate Studies--Dr. Jack Paschall
Ms. Robin Plumb will fill the vacancy of Academic Advisor at Ardmore that will be vacated by Ms. Korth. Ms. Plumb comes from East Tennessee State University where she is Coordinator of the University Branch Campus at Greenville. She is currently working toward her doctorate in higher education.
Faculty Senate--Dr. Nick Cheper
Senate President Cheper reported on behalf of the faculty their appreciation of the Faculty Recognition Dinner of April 29, 1999. Also expressed was their hope that continuation of this event would be possible. In reply to some faculty members' comments on the small plates, Dr. Anderson explained the small plates were used at the last minute because approximately 50 people picked up their tickets after the R.S.V.P. deadline and it was feared that enough food had not been prepared. Dr. Anderson urged Council members to again leave the last Thursday evening in April of 2000 as a free night for next year's event. Also, no other activities should be planned for this evening.
The dedication of the new Faculty Lounge did occur as previously announced. Once a few additional items arrive, the lounge will be opened for use.
Mr. Bill Walden is the newly elected Senate President and will assume those duties in July 1999.
Calendar DatesVI. AGENDA OF ASSISTANT VICE PRESIDENT FOR ACADEMIC AFFAIRS
May 13 - Semester Grades due 10:00 a.m.
Intersession classes begin.
May 22 - 29 Girls State. They have met on the ECU campus since 1969, fifty . This is also Governor George Nigh's fiftieth year to attend the Girls' State event.
June 1 - Beginning freshman enrollment and assessment. Faculty return. Summer regular enrollment.
June 2 - Summer classwork begins. Fall walk-in enrollment begins June 2 and ends August 6. All transfer and continuing students may enroll at enrollment centers. Only education students must enroll at a specific center. All others may enroll at any center. June 8 - Last day to drop a single class with 100 percent refund.
June 10 - Faculty office hours are due.
June 12 - National ACT Test.
June 15 - Beginning freshman early fall enrollment begins.
June 22 - Academic Affairs Council meeting.
Council on Instruction, April 21, 1999
a. Brice Fair reported on the next fiscal year budget. The Legislature has not yet voted on a tuition increase. Currently, the budget outlook is not good.
b. The IPED's report will have significant changes. Ms. Armstrong and Mr. Feighner are attending meetings to deal with these changes.
c. The system wide business economic program report has been delayed. Additional on-site visits are scheduled for next September.
d. Penn State has a program called Penn Advanced Programs which are college courses delivered electronically to high school students over the Internet. They have filed an application to deliver these courses to Oklahoma students. Proposed courses to be offered are English, sociology, psychology, and poetry. Jones International University in Denver has been accredited by North Central Association. They will now expand their efforts in delivering masters' work nationally.
May 28 will have a comparison with last year's report. Enrollment continues to be down. Short term classes seem to be very popular with students. Consider looking into offering three blocks during the summer session.
Enrollment increased a little since last count but a more accurate count will be available May 28. Several classes with small enrollments have been canceled.
Payment to faculty who are teaching the May Intersession courses should be originated in the deans office based on information from Holly Sewell. These must be paid in June and are due by June 8.
In June, meetings will be scheduled for Dr. Anderson and council members to review their evaluations. All other administrator evaluations have been returned to deans.
Dr. Anderson discussed possible locations and dates for the annual August Retreat. Murray State Lodge is the probable location. Dates were not set.
Issues on the agenda are 1) North Central Association Self Study, 2) Strategic Plan update; 3) revitalization of education programs and, 4) summer school calendar changes.
A major issue to be discussed at the retreat is the updating of the department Strategic Plans. Two or three items will be added to the plan that tie directly to the North Central Self Study. ECU has extended an invitation to the North Central staff liaison to participate in the ECU professional day next August.
1. Deans were reminded to submit equipment budgets prioritizing the most important need to the least important. These are due Friday, May 14. The item, name of department, and brief description of the use of items requested should be listed. Instructional Technology equipment is not included. Budget hearings will be completed on Friday, May 14.
2. The Grants Office reports external funding at the end of the fiscal year. The amount approved as of May 10 is $8,979,498. The preliminary account by school will be forthcoming to deans by June 1.
3. The National Guard memo was reviewed. No assumption should be made that a student was called to serve; rather, the Student Services Office should be called to verify if a student is called to duty.
Early Enrollment SchedulesVII. RESEARCH DAY AT UCO
Schedules have been sent to deans concerning early enrollment for summer of beginning freshmen June 1 and early fall enrollment June 15. Included is a page of enrollment center locations and advising. Dr. Talley asked that deans review the schedule and let her know if there are corrections or additions by May 14.
Deans should be sure to have advisors in place throughout the enrollment period. Dr. Talley asked for specific names of faculty whom she could call to come to the Academic Advising Center should a unique advising situation occur.
The Student Evaluations of Teaching Effectiveness process went well. Dr. Talley asked deans to reinforce the need to return the forms to her and not to the Assessment Office.
Research Day is set for October 8, 1999 at UCO. The last day for submitting applications is September 3, 1999. Forms should be completed during the summer.VIII. ADJOURN
There being no further business, the meeting was adjourned at 10:50 a.m.Duane C. Anderson