Duane C. Anderson, Pamla Armstrong, Ed Brackett, Nick Cheper, Bob Feighner, Kurt Jackson, Linda Mitchusson, Kenneth Moore, Jack Paschall, Chuck Perry, Shirley Talley, Nancy Thomason, Alvin Turner, Bruce WeemsOthers Present: Marilyn Cole
I. CALL TO ORDER
Dr. Anderson called the meeting of the Academic Affairs Council to order at 9:00 a.m. The order of business was as follows.II. APPROVAL OF MINUTES
The minutes of September 15, 1998, were approved as distributed.III. AGENDA OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS
IV. AGENDA OF THE ASSISTANT VICE PRESIDENT FOR ACADEMIC AFFAIRSOctober 20 - General education assessment is underway.UNIV 3001 Advising
October 23 - Last day to add 2nd 8-week classes.
October 26 - Spring pre-enrollment for Honors and Title III students. October 27-30 Spring pre-enrollment for all other students.
November 3 - Deans meeting at 9:00 a.m.
November 13 - Last day to drop 16-week course with W or WF.
November 16 - Proposed summer1999 faculty load and schedules due.
November 17 - Next meeting of Academic Affairs Council.Dr. Anderson is sending a memo explaining how eligible students may apply for a waiver of UNIV 3001 and how to enroll.General Education AssessmentGeneral education assessment is underway today. This is the only scheduled time for assessment this semester.ACT Comprehensive Scores for Beginning FreshmenDr. Anderson distributed a document showing comparisons of ACT scores for ECU beginning freshmen from Fall, 1991 through Fall, 1998. Results show a steady increase in the ACT scores.Advising WorkshopsFriday, October 23 two workshops are scheduled in the Estep Multimedia Center. They are the Regents' Policy and Advising Update and Academic Advising--Assessment & Retention for Current Faculty Advisors. The Regents' Policy workshop is a required event for deans and department chairs. The November 6 Advising workshop is for new faculty professional development requirements.Boswell LectureThe Boswell lecture is October 20. Dr. Mitchusson will give further details.1998-99 Catalog on WebThe academic affair's office is close to having the 1998-99 ECU Catalog on the web.Other1. Summer Faculty Load Allocations are not available. This will be discussed later in the Deans Meeting.
2. Another one-year catalog is planned. Curricula changes should be submitted to the Academic Committee and Graduate Committee by December for the 1999-00 catalog.
3. A new policy has been adopted for travel approval. Academic Affairs Council members must send travel requests to the vice president for approval, if reporting to a vice president, prior to travel. One exception is the Continuing Education and Community Services Center. Deans should approve all travel in Schools.
4. Dr. Anderson reminded Deans how to handle situations where travel plans have been made during the make-up-day on Wednesday before Thanksgiving Holiday.
5. The Academic Advising Center is replacing Title III. Four Title III professional persons have been reassigned and one has not. The Academic Advising Center will start with two full-time professional employees; no others will be added. Faculty will be involved during the year. The Center will be responsible for advising undecided majors who are currently being advised by a small group of faculty. All beginning freshmen who are declared majors are now being assigned to departments to be advised. In addition, the Center will continue to work with information, referrals, assessment, etc. for all faculty advising. If a student needs help when faculty are not available, the student may be sent to the Advising Center. An Academic Advising Center procedure is forthcoming.
November 3 EnrollmentV. UNIT REPORTSThe November 3 enrollment will initiate a new procedure for spring freshman enrollment day. An agenda will be sent. Faculty advisors are not needed during the morning.Transfer Student Recruitment TripsTen faculty members attended the Seminole recruiting trip. Two faculty members traveled to Carl Albert. The next trip is scheduled for Eastern; one faculty member and one dean are scheduled to go. November 4 is recruitment day for Murray; enough faculty are scheduled to go. Dr. Talley announced that Ardmore is having an alumni day October 27. Any faculty who are ECU graduates from the Ardmore area, or faculty who have some connection with the Ardmore Higher Education Center, are invited to attend the event. A reception is 4:00 to 6:00 p.m.Printing in Student Computer LabsBecause of rising printing costs and increased paper consumption, directors of computer labs are asked to establish and enforce some guidelines for printing control. Faculty are asked to be more explicit in assignments and print with discretion.Other1. Mr. Vavricka, Dr. Bedford, and Dr. Gaydosik are presenting a workshop October 28-29. This is an opportunity for faculty to learn about the usage of multimedia and Corel.
2. Students' Evaluation of Teacher Effectiveness should be administered November 23 through December 4. The procedure is the same but packets should be returned to Dr. Talley. Deans should refer to a memo sent earlier concerning the evaluation.
3. Todd Essary, ECU's liaison with high schools, reports that a majority of students are using web pages and E-mail for information on universities and programs. Departments are asked to see that their web pages are updated and attractive.
School of Graduate Studies--Dr. Jack PaschallVI. OLD BUSINESSDr. Paschall reported good progress on an adjunct faculty handbook. It should be ready sometime this week.Assessment Center and Institutional Research--Dr. Kurt JacksonThe Assessment Committee is meeting Thursday for the fourth time. General Education assessment is the main focus of the committee.Grants and Research Information Center--Ed BrackettThe Center has 20 grants with funds of $5,159,518 this year. Twenty-six grants ($5,790,583) are in operation for the current fiscal year. In addition, an excess of one-half million dollars has been approved but accounting procedures have not been completed. Mr. Brackett is attending conferences and reports that significant changes are occurring. Accountability is a critical concern with auditors at the federal and state levels.Computer Services--Bob FeighnerMr. Feighner has had an opportunity to attend meetings to hear and learn about the Hope Scholarship. SPEEDE and 2000 reports are on his agenda. He reports there is a high interest in sending transcripts electronically.School of Education and Psychology--Dr. Kenneth Moore
Computer Services has been approved to add a network supervisor to their area in January.The Commission will be looking at the faculty development folders that were due October 19. Faculty must be on site with students 10 hours per year.School of Business--Dr. Linda Mitchusson
Dr. Moore employed a dean's secretary, Glenna Southerland, starting October 26. The school is also searching for an Education Department secretary.Dr. Mitchusson invited all to attend the Boswell Lecture slated for October 20. The speaker is L. Lee Manzer, professor of marketing at Oklahoma State University. He has been honored as Teacher of the Year several times.School of Mathematics and Sciences--Dr. Bruce Weems
November 12 is the Annual Business and Economic Conference at 1:00-4:30 in the afternoon. Benton Gup, internationally known lecturer in executive development and Banking Chair at the University of Alabama, and Carlos Johnson, past ECU professor and partner in KPMG Pete Marwick accounting firm, are speakers.
The Resume books have had good response from companies asking how to contact students.
Dr. Mitchusson traveled to Carl Albert for the recruitment trip and to visit with the SBDC satellite office. She met with the chair of the Business Division. Carl Albert is interested in OneNet courses if ECU can provide them. Having the SBDC Center there is very positive.The Oklahoma State Science Teachers Association has recognized Elmer Brown as the Higher Education Educator of the Year.School of Humanities and Social Sciences--Dr. Alvin TurnerDr. Bill Miller has resigned as Assistant Professor of Human Resources to take a position, Director of the Aeronautical and Space Commission, in Oklahoma City.Faculty Senate--Dr. Nick Cheper
Dr. Turner is planning a trip to Eastern State College. He is setting up workshops for General Education at junior colleges.
The English Department is sponsoring a Literary Arts Festival featuring workshops and activities for tenth through twelfth grade.
Mark Hall received a grant from the Earhart Foundation, which will make up his salary while he is on sabbatical.The Faculty Senate is meeting monthly. They have established an Emerging Technology Committee. The Senate is still encouraging the Faculty Oversight Committee to proceed with the Faculty Counseling Service. A safety concern in parking was discussed.Libraries--Dr. Chuck PerryDr. Perry reports the three-letter word (sex) is back; it is the most searched word for the month.Registrar--Pamla Armstrong
The library is in the process of interviewing candidates as a replacement for David Hanson who left East Central for a position at Drake University.
Five sculptures done by a former ECU student, Al Crawford, are on display near the Special Collections area on the fourth floor of the library. All are invited to see this fine work.The Registry Office is doing usual business.Continuing Education and Community Services--Nancy ThomasonSeveral activities are in progress. Workshops are being conducted to help students improve ACT scores. Through the Ada Professional Business Women's Association's sponsorship, various workshops on real life situations are being offered to girls at the junior high and high school level. A grant, Keeping Families Together, speaks of enabling parents to keep children with a catastrophic illness at home.
Institutional Portfolio for General EducationVII. NEW BUSINESSSyllabi of general education courses will be printed and reviewed to identify specific assignments to collect this fall for institutional portfolios. This first time process will be done on a limited basis.Computer Proficiency RequirementThis discussion was deferred to the Deans Meeting.Faculty Evaluation ProceduresAt the November 3 meeting of the Academic Affairs Council, members will initiate discussion on revising the faculty evaluation document distributed at a prior meeting.Four-year Graduation ContractTwo applications for the four-year contract have been made in the psychology and English programs.
Faculty RecruitmentVIII. MEETING ADJOURNEDA number of positions are being advertised: Two in human resources, computer science, cartography, mathematics, and computer services.
The regular meeting of the Academic Affairs Council was adjourned at 10:45 p.m. A deans meeting followed.IX. DEANS MEETING
UNIV 3001X. DEANS MEETING ADJOURNEDDeans discussed offering UNIV 3001 during the summer session.Computer Proficiency RequirementsDiscussion centered on ways to fulfil the requirement. This should be resolved by the December 9 meeting of the Academic Committee. Each program must state "the computer proficiency requirement may be met in this program by . . ."Intersession CoursesDr. Anderson would like to offer more intersession courses next spring. If schools are willing to do so, leftover monies from schools will be used to fund them. This will be discussed again in November. Each school should develop an intersession schedule using the money they have saved in part-time or overload monies in the fall and spring.Summer SalariesIn the September 28 Faculty Senate minutes, there were comments concerning the salary schedule for the summer session at Northeastern State University. Dr. Anderson encouraged deans to assign faculty to a schedule of courses they believe will make rather than scheduling faculty to teach and hope the course will make. Another consideration is choosing a course that would have been offered in the summer session and move it to the intersession. Ardmore and McAlester could be considered for intersession courses. Also, Friday evening and Saturday courses may be an option.
There being no further business, the meeting was adjourned at 11:35 a.m.Duane C. Anderson, Vice President for Academic Affairs