I.  CALL TO ORDER

Dr. Anderson called the regular meeting of the Academic Affairs Council to order at approximately 9:00 a.m.

Members Present:  Duane C. Anderson, Pamla Armstrong, Nick Cheper, Bob Feighner, Kurt Jackson, Carlotta Lockmiller, Linda Mitchusson, Kenneth Moore, Jack Paschall, Charles Perry, Shirley Talley, Nancy Thomason, Alvin Turner, Bill Walden, Bruce Weems

Recorder:  Marilyn Cole

The June 14, 1999, minutes of the Academic Affairs Council were approved as posted on the web page.

Calendar Dates
July 14 Last day to w/draw from school - all classes; last day to drop 2nd 4-week     courses with a guaranteed "W"
July  27-28 Final Exams - Those faculty members who don't give finals must meet classes.  The annual memo for dates to remember will be out next week.
July 30 - Grades posted by 10:00 a.m.
August 11, 12, 13 - Academic Affairs Council Planning Meeting
August 16 - New Faculty Orientation
August 17 - Faculty Return - Attend Faculty Meeting
August 18 - Regular Enrollment
August 19 - Fall Classes begin

Fall Enrollment Report - Small Classes
We will probably be down between 50 and 80 beginning freshmen - about 10%.  We are down in continuing students also - probably at least 7%.  Two year schools appear to be up.

Budget
Budget pages have been distributed and budgets have been loaded.  Deans should check the approved equipment items before signing requisitions.

Program Review Meeting
Dr. Anderson will meet on Program Review with Dr. Weems and Dr. Neman, Dr. Turner, Ms. Hall and Dr. Baumgartner.

Tentative Meeting Dates 1999-2000
Dr. Anderson presented a list of tentative dates for the 1999-2000 AAC.  Members should try to avoid scheduling conflicts.

Draft of AAC goals for 1999-2000
Members were given the draft of the AAC goals for 1999-2000 to review prior to the planning meeting August 12 and 13.

On-Line Textbook Options
Judy McPherson from the ECU Bookstore has advised that Follett has in place a way for faculty to make on-line textbook adoptions.  The Deans might want to see if the textbook selection process currently in place could be adapted to on-line adoptions.

Architect Selection Committee
Dr. Anderson and Dr. Talley will serve on an Architect Selection Committee and are in the process of reviewing proposals from architects for three projects.  Dr. Cole will make recommendations to the Board for architects to do the plan for remodeling the old library, old Science Hall, and the new Fine Arts Center.  Funding is firmly in place for the first, possibly in place for the second and funding for the third is fully dependent on new bond money.

Time and Effort Report
The Time and Effort Report was send to 20 faculty members asking them to account for reassigned time.  Every report came back and all were completed with solid information.  There is now a hard copy that can go in a file and account for the reassigned time.

General Faculty/Staff Meeting
The General Faculty/Staff Meeting on August 17 should function as in the past with the general faculty meeting at 9:00 a.m. and the afternoon available for school and department meetings.  An invitation had been extended to the NCA liaison to come, but conflicts prevented him from attending.

Other
Deans received copies of articles that should be reviewed for the AAC Planning Meeting.  They were also furnished a copy of the College Work Study Report and asked to compare the amount of money budget in their area to the actual amount expended and see if adjustments are necessary.

Freshmen Rally - August 18
Volunteers are needed.  The format will be somewhat simplified from previous years.

July 27 Make-up Enrollment Date
There are two more days for early beginning freshmen enrollment.  These will end with the make-up date on July 27.  There have been problems with some faculty not in place where they should be.  Neither Shirley Talley nor Kurt Jackson will be on campus on the 27th, so the Deans may be called upon to help with the enrollment.

Some students were advised into "0" level classes who didn't need to be and some who should have been in "0" level classes, but weren't advised accordingly.  Faculty need to observe the CPT scores and reference the placement grids, as well as the BFA forms.

New Faculty Seminar - August 16
Dr. Talley requested a list of concerns for the new faculty at their meeting.  The list should be to her by Friday.  She will have a copy of last year's list.  Dr. Talley requested comments on the amount of time for different presenters at the New Faculty Seminar.

Continuing Education and Community Services Center - Ms. Nancy Thomason
The Aerospace Camp was funded by the OAS.

Libraries - Dr. Chuck Perry
Interviewing candidates for the library position.  Students are reading about the law.

Computer Services - Mr. Bob Feighner
Finally got the new software installed.  All teaching classrooms in Horace Mann are wired.

Registry Office - Ms. Pamla Armstrong
Things are going as well as could be expected.  There will be a 3/4 time opening in the office within the next month.

School of Humanities and Social Sciences - Dr. Alvin Turner
Hired a sociology faculty member and are interviewing for the history and theatre positions.

School of Mathematics and Sciences - Dr. Bruce Weems
Summer grant programs are moving on.

School of Business - Dr. Linda Mitchusson
Trying to get all data up to date for the Regents' visit in connection with the system-wide review of business programs.

School of Education and Psychology - Dr. Kenneth Moore
The Legislature has passed a a new requirement - all middle school teachers that are teaching math must have middle school certification by 2003.  All elementary teachers must have passed the middle school test before they can teach.

Need to determine what a student must have before we can recommend a student to take the certification test.  Come prepared to discuss this in the Planning Meeting.

School of Graduate Studies - Dr. Jack Paschall
Business as usual.

Assessment Center and Institutional Research - Dr. Kurt Jackson
Just finished the summer demographics and enrollment report.  It will be posted on the web page.

Faculty Senate - Dr. Nick Cheper
Bill Walden is the new Faculty Senate President and will be attending the meetings.  Dr. Cheper appreciated being a part of the group.

Faculty Senate - Mr. Bill Walden
Will try to serve the AAC and Faculty Senate as well as Dr. Cheper did.

North Central Accreditation - Dr. Carlotta Lockmiller
Preparing to launch the NCA self-study.  Dr. Lockmiller and Dr. Anderson have met with Dr. Cole about identifying potential members of the Steering Committee.  Final revisions for information packets will be available at the Planning Meeting and some information will be distributed at the General Faculty Meeting.  Making some "tweaks" on the time line, working with Rebecca Kennedy on publicity, trying to get the word out that the NCA Self-Study is coming.

Research Day at UCO
Dr. Anderson asked the deans to involve their students and faculty in the Research Day.  Letters have gone out to many people inviting them to come and experience the Research Day.  September 3 is the deadline for submission.

August Planning Meeting - Reservations
Don't forget to make your reservations

Assessment - Closing the Loop
We need to highlight how we are using assessment data and information - change some of the procedures to include use of assessment results.  Budget forms for next year will show how use of assessment fits with budget requests; forms that are used in the Academic Committee will tie requests to both assessment evidence and strategic planning.

There being no further business, the meeting was adjourned at 10:52.

Duane C. Anderson
Vice President for Academic Affairs