I. CALL TO ORDER

Dr. Anderson called a regular meeting of the Academic Affairs Council to order at 3:00 p.m. He extended his best wishes to Dr. Kenneth Moore in his retirement and his move to New Mexico.

Members Present: Duane C. Anderson, Pamla Armstrong, Bob Feighner, Kurt Jackson, Carlotta Lockmiller, Linda Mitchusson, Kenneth Moore, Jack Paschall, Charles Perry, Shirley Talley, Nancy Thomason, Alvin Turner, C. J. Vires, Bruce Weems
Members Absent: Bill Walden
Others Present: Marilyn Cole
Recorder: Sue Milner III.

The minutes of the May 1, 2000, meeting were approved as posted to the web.

NCA Self-Study Coordinator--Dr. Carlotta Lockmiller
Dr. Lockmiller reported that approximately 80 percent data have been submitted by the four Criterion Teams of the NCA Self-Study. The remaining materials should be in by June.

Assessment and Institutional Research Center--Dr. Kurt Jackson
Dr. Jackson provided the Deans with a list of degree programs that have completed and turned in assessment reports and a list of those who have not.

Because College Base is administering the CPT over the Internet, ECU has gone to ACT's COMPASS. We will begin testing all incoming freshmen.

Freshman Enrollment
Beginning freshman enrollment is May 31. Deans have adjusted their advising locations.

Student Evaluations
Student evaluations are in. Beginning to package requests for intersession.

Freshman Rally
Discussions are underway. Dr. Talley invites any suggestions Deans may have.

Council on Instruction, May 11
This was the second to the last meeting of the year. Dr. Anderson's position of chair will end with the next meeting. 1) As a reflection of the continuing interest at the state level in tying higher education to economic development, the Council has been asked to organize a standing committee on economic development. Many directions will be coming from the board rooms rather than the school rooms.
2) Legislative update. Higher education will be getting 23.5 million dollars in rainy day funds but it will be a one time allocation. Unless the House and Senate reach an agreement on two issues, everything we get will be one-time money.
3) Revision to the academic calendar policy. Presidents have passed a measure that the academic calendar policy be revised. Most changes are to bring the policy in agreement with what has been in practice. The goal is to have a flexible calendar.
4) Task Force on Barriers to Retention. The task is to identify barriers and to overcome barriers.
5) Transfer Matrix. Discussions continue on transfer matrix from two year to four year institutions. Two-year schools are to report in June with a list of three transfer areas they want four-year institutions to work on. Four-year schools are to come back with any articulation plans they currently have in place. Then, the COI members will discuss how to proceed.

Calendar
May 15 - Intersession classes begin.
May 16 - Spring grades are due, 10:00 a.m.
May 18-19 Board meeting.
May 20-27 Girls State.
May 29 - Memorial Day

Intersession Enrollment
ECU continues to see a shift of enrollment. There are 425 students enrolled this session compared to 165 last year.

Intersession Computer Labs and E-mail
The Assessment Computer labs will be open 8:00-5:00 during the intersession. E-mail and Internet will be available to those enrolled.

Memo to Faculty on Small Classes
A memo to faculty explains how decisions on small classes are made. There are just a few during the summer session. Dr. Anderson will meet with Deans June 1 to discuss small classes.

Advisor List
Advisors are needed for summer enrollment during June and July. Faculty teaching summer school should be on the list from June 14 through June 19. Dr. Anderson will send a memo to set a due date for those.

AACRAO Article
Dr. Anderson distributed an article from AACRAO to council members concerning records and privacy rights. It raised concerns about the use of social security numbers as the student I.D.

Student Opinion Survey
A recent Student Opinion Survey was distributed. It shows that students believe ECU has a higher standard of services than the national norm.

Ten Fastest Growing Occupations
Distributed was a list of the ten fastest growing occupations in 1998-2000 as reported by the Bureau of Labor Statistics. At the top were occupations in computer technology.

Commencement
Commencement is Saturday, May 13 for fall 1999, spring and summer 2000 graduating students.

General Education Advisory Committee
The Committee has spent two and one-half months looking at the general education syllabi. They were sorted out into compliance or noncompliance. There will be recommendations to develop a single syllabus and to discard the part one and part two format. Deans will look at the syllabi format and see if an agreement can be reached and start writing it.

Update on Status of Degree Programs
ECU received approval for the Special Education revision. On May 26, the modification to the MEd in Secondary Education to add the Educational Technology option and the reactivation of the Management Information System in Business Administration will be on the State Regents' agenda and will be approved.

Department Brochures
Dr. Anderson has met with Rebecca Kennedy and she assured him that she will continue work on the brochures. They will be completed before the start of the fall semester.

NCA "Levels of Implementation" For Assessment
The Deans have reviewed a handout from the last meeting. These are the first real guidelines from North Central on their expectations for institutions. We will use the guidelines in the fall semester to check our progress.

Annual Reports
Annual Reports are due June 30.

General Education Syllabi
This was discussed prior in the meeting.

2 + 2 Transfer Agreements
ECU should start thinking about program transfer with the three feeder schools.

There being no further business, the meeting adjourned at 4:15 p.m.