Job Title: Fixed Assets Accountant
Department: Controller
Reports to: Controller
FLSA: Exempt
Summary:
The objective of the Fixed Assets Accountant is to record cost of East Central University, ECU, newly added fixed assets, tracking existing ones, which can be tangible or/and intangible, calculating and recording their depreciation, as well as accounting for disposed fixed assets. The accountant will calculate and record depreciation of the University’s assets and investigate their potential obsolescence, including items such as heavy equipment, real estate, and furniture.
Primary Duties and Responsibilities:
• Record fixed assets by creating and supervising a system of procedures, forms, and controls.
• Recommend any updates to accounting policies affecting fixed assets to management.
• Allocate tag numbers to fixed assets to effectively track them from time to time.
• Record in the accounting system newly acquired fixed assets and those disposed.
• Track, compile, and record project costs in fixed asset accounts; close out the accounts at the completion of the projects.
• Perform reconciliation of fixed asset subsidiary ledger balance with summary-level account in the general ledger.
• Perform depreciation calculation for all fixed assets.
• Perform revision and update on the detailed schedule of accumulated depreciation and fixed assets.
• Perform asset retirement obligation calculations for ARO applicable assets.
• Find out fixed assets obsolescence potential.
• Carry out periodic reviews on intangible asset impairment.
• Carry out inventory counts of fixed assets physically.
• Recommend fixed assets that should be disposed of to management.
• As may be requested by management, perform fixed asset related analyses.
• Create fixed asset related audit schedules, and collaborate with auditors on their assignments.
• Perform property tax returns report.
• Serve as university representative at any audits relating to fixed assets facilitated by a government agency.
• Track University’s fixed asset spending in relation to its capital budget, as well as management authorizations.
• Must have a strong work ethic and lead by example.
• Must be a professional, credible, and respected representative of the institution internally and in the community.
• Demonstrated willingness and ability to act ethically and socially responsible.
• Ability to communicate in a courteous manner.
• Performs other duties as assigned by EVPAF or designee.
The omission of specific statement of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Technical Competencies:
• Punctual, reliable and must have strong communication skill.
• In-depth knowledge about accounting regulations and procedures including GAAP.
• Advanced skill in MS Excel including pivot tables.
• Expert handling general ledger function.
• Strong ability to apply several accounting and reporting systems.
• Strong attention to details with great analytical skills.
• Awareness of business trends and expert creating financial statements.
• Expert managing general ledger function and month-end close process.
• Accuracy, aptitude for numbers and skills.
• Knowledge about reporting standard and experience in researching accounting issues.
• Knowledge of the budget preparation process and procedures.
• Excellent business writing and data analytical skills.
• Sound understanding of accounting procedures and practice.
• Ability to work accurately, methodically and to meet deadlines.
• Excellent interpersonal relationships and promote process improvement.
• Demonstrated mature sense of judgment.
• Competence in the use of standard Microsoft software (Word, Excel, Access, and PowerPoint).
• Familiarity with ERP systems, such as Ellucian Colleague, PeopleSoft, or Banner.
Minimum Qualifications:
Bachelor’s degree in Accounting, Finance, or related discipline; or relevant work experience.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to walk. Specific vision abilities required by this job include close vision and the ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to stand, walk, sit, and climb or balance. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. While performing the duties of this job, the employee occasionally works in outside weather conditions and is occasionally exposed to wet and/or humid conditions.
Special Instructions to Applicants:
Employment is contingent upon successfully completing a criminal background check as mandated by East Central University.
Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.
TO APPLY: Applications should consist of (1) a detailed cover letter addressing the expectations of the position; (2) a current resume/curriculum vitae; (3) a list of three professional references with complete contact information and a notation describing the work relationship with each; (4) unofficial transcripts from all degrees; and (5) a completed *Disclosure Statement. (Official transcripts are required upon hiring.)
Applications should be sent electronically to Employment Services at es@ecok.edu. Application review will begin immediately and continue until the position is filled. For more information about ECU, visit our website at http://www.ecok.edu.
***Please do not include a full Social Security Number on documents. Please provide only the last four (4) digits. We may never receive your information if a full Social Security Number is listed on any document. Our email system will reject emails if it detects a full Social Security Number, therefore Employment Services will not receive your information. ***
East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, sexual orientation, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Admin. 160, Ada, OK 74820, (580) 559-5260.