Job Title: International Students and Programs Administrative Assistant
Department: International Office
Reports to: Director of International Students and Programs
FLSA: Non-Exempt
Summary:
The International Students and Programs Administrative Assistant will assist the Director in managing international students from application to enrollment through graduation and post-graduation activities (Optimal Practical Training and the OPTSTEM extensions).
Duties and Responsibilities:
• Provides advice regarding admissions policies and procedures including application due dates, and admissions criteria, the status of applications, admission decisions, required documentation, and other essential admissions information.
• Assist former students with questions on Optimal Practical Training eligibility, applications, reporting, and deadlines.
• Work with SEVIS and ICE.
• Maintains and organizes files for the office.
• Answer phone calls, emails and walk-ins.
• Other duties as assigned by Director of International Students and Programs or designated ECU representative.
Qualifications:
• Demonstrate working knowledge of office practices and methods.
• Provide competent customer-service.
• Maintain confidentiality regarding protected information.
• Effectively use office equipment and software including, but not limited to, the Microsoft Office 365 Suite.
• Computer proficiency, including the use of databases.
• Excellent interpersonal skills, including the ability to relate well to and work with individuals from diverse cultural backgrounds; demonstrated understanding of issues affecting international students.
Education and Experience:
• Minimum of 1-year experience in secretarial and/or office management and a high school diploma.
• Experience in an administrative assistant position. Writing skills, verbal communication skills, and computer skills must be above entry-level.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
Salary: $30,000 annually
TO APPLY: Applications should consist of (1) a detailed cover letter addressing the expectations of the position; (2) a current resume/curriculum vitae; (3) a list of three professional references with complete contact information and a notation describing the work relationship with each; (4) unofficial transcripts from all degrees; and (5) a completed *Disclosure Statement. (Official transcripts are required upon hiring.)
Applications should be sent electronically to Employment Services at es@ecok.edu. Application review will begin immediately and continue until the position is filled. For more information about ECU, visit our website at http://www.ecok.edu.
***Please do not include a full Social Security Number on documents. Please provide only the last four (4) digits. We may never receive your information if a full Social Security Number is listed on any document. Our email system will reject emails if it detects a full Social Security Number, therefore Employment Services will not receive your information. ***
East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, sexual orientation, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Admin. 160, Ada, OK 74820, (580) 559-5260..