Dates and Deadlines

ECU Spring 2025 Semester Dates and Deadlines

DUE DATE: Tuition and Fees are due in full on or before February 3, 2025, unless covered by financial aid and/or scholarships. This payment may be made online, in person, or by mail.  Payments made in person must be received in the Bursar’s Office no later than 4:30pm. Payments from students receiving Title IV Financial Aid (PELL, SEOG, OTAG, DIRECT loans, PLUS loans) will be due on the published disbursement dates.

PAYMENT OPTIONS: 

  • Payment can be made in the Bursar’s Office (Administration Building, Room 108) with cash, money order, cashier’s check, personal check, or credit card.
  • Online with an electronic check (ACH) or credit/debit card via Colleague Self-Service. Credit or debit card will incur a 2.95% convenience fee (4.75% for international cards) for use of the service. The convenience fee covers charges assessed by credit card associations (VISA, MasterCard, American Express, Discover) for providing the service. Payments made with an electronic check (ACH) incur no additional fees.

PAYMENT PLANS: Students who are unable to pay their balance prior to the due date may enroll in a payment plan.  Balances are divided into five equal payments.  The first payment is due upon enrollment in the plan and each consecutive payment is due on the 15th of each month. Deadline to set up a payment plan is February 21st.

LATE PAYMENTS: A HOLD will be placed on all past due accounts.  A HOLD will prevent students from enrolling in future coursework and receiving an official transcript.

WITHDRAWALS and NON-ATTENDANCE: Any student who completely withdraws from the University will receive a 100% refund for dropping all courses within the defined deadlines: 16-week course deadline within 10 days after classes begin, 8-week course deadline within 5 days after classes begin.

ECU WILL NOT CANCEL an enrollment due to non-payment.  Failure to withdraw from classes will result in money owed to the University for all institutional charges even though the student does not attend.

FINANCIAL AID DISBURSEMENT: The first Title IV Financial Aid disbursement will be on or after February 21, 2025.

  • Other aid (scholarships, third-party grants, etc.) as well as OK Promise, SEOG, and OTAG is disbursed as it is received after this date.
  • Tuition, Fees, Housing and Meal costs, etc. are withheld from first available funds.  This includes all types of Financial Aid and stipends.
  • Financial Aid received in excess of all charges may result in a refund. Refunds are processed through Touchnet.
  • You must have your refund preference set up one week prior to disbursement to prevent delays.
  • Every effort is made to apply all financial aid in a timely manner. However, it is advised that the student view their account throughout the semester to verify all aid is applied and the balance is paid in full.
  • If you receive a refund and subsequently change your enrollment, you may be required to repay all or a portion of the refund in addition to charges incurred as a result of your change in financial aid eligibility.

DATES OF DISBURSEMENT ARE SUBJECT TO CHANGE.

NOTE 1: Students who receive state Vocational Rehabilitation assistance should report to their home Voc-Rehab Office. Assistance checks are mailed directly to students and should be presented to the Bursar’s Office for payment of institutional charges.

NOTE 2: Students receiving Bureau of Indian Affairs assistance should present their award letter to the Financial Aid Office.

NOTE 3: Institutional charges include Tuition, Fees, Housing and Meal Plan costs, Fines, and any other charges incurred by the student.

REFUND POLICY: Refund policy is established by the Oklahoma State Regents for Higher Education. If students do not drop their class before the defined deadlines, they will be responsible for all charges associated with the courses they are enrolled in.


The last day for tuition refunds or cancellations for the Fall 2024 semester:

January 27th for 1st 8-week courses     February 3th for 16-week courses    March 28th for 2nd 8-week courses


WITHDRAWAL – RETURN OF TITLE IV FUNDS:

If a student receives financial aid assistance from a Title IV Program (PELL, SEOG, OTAG, Direct Loan or PLUS Loan) and withdraws from ECU prior to completing 60% of the semester, federal regulations require that the unearned funds be returned to the Title IV Programs by the school and the student. The University charges the student for the amount of the funds returned to the Title IV Programs by the University. The student is responsible for the amount refunded by the University and any student repayment to Title IV funds.  After the 60% point of the semester, no refunds or repayments are calculated.

COLLECTION COSTS: All unpaid accounts will be placed with a collection agency and assessed collection expenses after one year attendance.